Senior Stock Room Clerk

Under limited supervision, performs responsible technical and clerical duties processing supply inventories for Public Utilities. Work involves maintaining adequate inventories of parts and supplies, entering inventory data into computerized files, researching prices for various items purchase per item and in bulk. Employee must exercise independent judgment and attention to detail in properly recording and storing stock items. Reports to the Stock Room Supervisor.   To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.  * Maintains stockroom; receives and reviews incoming supplies and non-stock shipments from vendors checking invoices for accuracy; enters data into computerized system to create history documentation and monitor inventory levels and recommend adjustment to inventory levels as needed. * Researches stock and/or non-stock special order supplies utilizing online vendors, using schematics; parts diagrams online; technical and parts manuals to identify correct components to purchase. Confers with technicians and computerized history to select correct supplies to order. * Obtains quotes for competitive pricing; issues parts and supplies. * Tracks and distributes previously ordered supplies for scheduled repairs. * Drives City vehicle to obtain parts and supplies. * Operates forklift, reach truck, and pallet jack to load, store and unload supplies. * Answers telephone calls and handles customer and vendor inquiries. * Follows up on ETA of parts, warranties, defects and other discrepancies with vendors. * Reviews and reconciles invoices with Bank of America Purchasing Card computer system (Works). * Performs other related duties as required. Graduation from high school, and 3 to 5 years of experience in supply acquisition or any equivalent combination of training and experience which provides the required skills, knowledge and abilities. Requires valid driver's license.   * Knowledge of the terminology and procedures of utilities repairs, parts, and supplies. * Knowledge of office terminology, procedures, and equipment and of business arithmetic and English. * Knowledge of simple bookkeeping. * Ability to understand and follow oral and written instructions. * Ability to maintain clerical records and prepare reports from such records. * Ability to use common office machines, including popular computer-driven word processing, spreadsheet and file maintenance programs. * Ability to make minor decisions in accordance with established policies. * Ability to make mathematical computations accurately and rapidly. * Ability to exercise tact, courtesy and firmness in contact with City personnel and outside vendors. * Ability to establish and maintain effective working relationships as necessitated by work assignments. * Ability to compare and/or judge the readily observable, functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people or things. * Ability of speaking and/or signaling people to convey or exchange information, includes receiving instructions, oral and written assignments and/or directions from superiors. * Ability to read vendor invoices. * Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagrammatic form. * Ability to record and deliver information, to explain procedures, to follow oral and written instructions. * Ability to use and interpret Utilities terminology and language. * Ability to utilize mathematical formulas; to add and subtract totals; to multiply and divide; and to determine decimals and percentages. * Ability to inspect items for proper length, width and shape.

Created: 2025-01-18