Special Event Coordinator

About the Company: Carvertise is an award-winning marketing company that turns cars into moving billboards. Since 2012, Carvertise has partnered with hundreds of great national brands including Wawa, Netflix, Crayon, EA Sports, and Nascar to deliver marketing outcomes to businesses while helping thousands of drivers earn extra cash across the country.About this Role:Carvertise is seeking a Special Events Coordinator to ensure client expectations are met through the flawless execution of driver events. You will be quick thinking as you monitor event success, flexing as necessary to deliver on all expected outcomes. Your communications and interactions solidify the driver experience and team relationships while growing Carvertise culture.Work Schedule:Generally, this will be a full-time Monday - Friday position; however, strong flexibility is needed to provide coverage for evening, weekend, and/or holiday event activity. Travel Requirements: Able to travel approximately 50% of the time, including overnight and weekends to accommodate a busy event schedule.Role Responsibilities Include:Executes standard & unique campaign events, whether remotely or in person, including SWARMS, Targeted IQ, conference requests ensuring driver logistics and presence per agreed upon termsMaintains availability during driver campaign execution window; coordinates driver logistics and intercedes to ensure drivers hit campaign targets and agreed upon termsOwns event execution, identifies gaps and pulls necessary levers (incentives, contests) within scope to meet targetsRegularly communicates with drivers about events, app tracking, driver incidents or standard driving questionsGenerates regularly scheduled and ad hoc reports for clients, sales and other Carvertise teams regarding campaign execution, milestones, results, and other useful metrics; formats and presents data and reports according to specsMaintains and monitors driver tracking systems, adding/removing drivers; troubleshoots driver tracking as neededVerifies correct driver tracking to accounts, confirms mileage and troubleshoots driver issues as neededWorks with the operations team to ensure successful roll out of event centric campaignsLaunches established driver surveys, contests or irregularly scheduled events on quarterly and as-needed basis, organizes, communicates and reports resultsCommunicates professionally and provides data, information and resources as needed for a variety of audiences: clients, team, leadershipProvides on-the-job training to support skills, development and competency of team membersSupports all job and department process improvement initiatives to include finding and recommending ways to perform work more efficiently and effectively, drafting/updating procedures, developing training resources, etc.Performs other special projects, tasks or duties as assigned by operations or company leadershipRequirements:Bachelor’s degree in Business, Communication or equivalent discipline preferredMinimum 2 years experience in an event execution setting preferred; prior experience working with various stakeholders remotely is a plusHighly effective verbal and written communication skills across all audiences: clients, customers, leaders, peersSeamlessly juggles various tasks simultaneously with speed, accuracy and proficiency; reprioritizes real-timeSelf-motivated, goal-oriented, organized and results driven multi-tasker; uses time effectivelyComplies with processes, procedures and policiesUtilizes creativity to problem solve; learns from mistakesAdaptable and forward thinking, embracing and recommending process improvements, improves efficiency and effectiveness of others; personal bar-raiserTech savvy: computer skills to include CRM, ERP, data entry/word processing, various software (Google Suite & Airtable), apps and email systems; troubleshootsFriendly and professional—works and gels with the team; makes us strongerPhysical RequirementsAbility to remain seated for stretches of timeAbility to use keyboard / laptop to perform workAbility to periodically travel to driver event locations and ambulate various venuesCarvertise is proud to be EOE.

Created: 2025-01-16