IP Docketing Specialist

Summary The IP Docketing Specialist performs all actions required to maintain worldwide patent protection for assigned client portfolios, and coordinates with client, in-house attorney, foreign associate and annuity service. This position reports to the Senior IP Administrator. Please submit your application by no later than 45 days following the posted date. Applications received after this date may not be considered. Required Education & Experience High School degree or equivalent. Experience with Microsoft Office Suite (Word, Excel and Outlook) and Adobe is required. Preferred Education & Experience High School degree or equivalent; college or business school desirable. Patent preparation and prosecution and/or IP docketing experience a plus. Experience with PATTSY WAVE docketing system preferred. Experience with PCT Safe, ePCT, and Global IP Estimator preferred. Law Firm experience preferred. Experience with trademark docketing a plus. Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. IP Docketing (95%) Manages PATTSY WAVE docketing system, open and input new records for both foreign and domestic patents. Ensure the overall accuracy and completeness of docketed due dates and actions. Review and process incoming and outgoing communications (U.S. Patent and Trademark Office (USPTO), client, in-house attorney, foreign associate and annuity service) and enter all applicable updates into the docketing system. Report and communicate docketing updates with responsible parties as set forth in docketing procedures. Coordinate with attorneys, paralegals, and staff to ensure all deadlines are met. Perform quality assurance reviews of completed assignments, including identifying and resolving data discrepancies in the docketing system. Process instructions from vendors related to annuity fee payments and other foreign deadlines. Assist and work with other IP Docketing Specialists to complete special projects as needed. Maintain up to date knowledge regarding rule and procedure changes necessary to position. Generate reports from PATTSY WAVE and Global IP Estimator as requested. General and Administrative (5%) Performs other duties as assigned. Competencies Strong verbal and written communication skills. Self-motivated with excellent organizational skills and attention to detail. Highly professional with a strong customer service orientation, commitment to meeting deadlines, and ability to multitask in a fast-paced and dynamic environment. Strong professional, independent thinking skills with strength in problem solving and the ability to offer constructive opinions and creative solutions. A team player who motivates and educates other team members. Regular and predictable attendance is an essential function of the position. Supervisory Responsibility This position has no supervisory responsibilities. Travel No travel is expected for this position. Work Environment & Physical Demands This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. While performing the responsibilities of the position, these work environment characteristics are representative of the environment the person in this position will encounter. While performing the duties of this job, the employee will work in a professional, fast-paced office environment that may require additional hours to complete work. These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the position. If an employee is unable to perform the essential functions of the position, Stinson LLP will evaluate whether a reasonable accommodation can be made to enable the employee to perform the described essential functions of the position. Generally, due to the nature of this office position, while performing the responsibilities of the position, the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers, to handle or feel. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 10 pounds, occasionally lift and/or move up to 25 pounds. Vision abilities required by the job include close vision. AAP/EEO Statement Stinson LLP is an equal opportunity employer. We encourage qualified minority, female, veteran, disabled and other diverse candidates to apply and be considered for open positions. We offer a competitive compensation and benefits package. Stinson LLP is a federal contractor. Information gathered through applicant Voluntary Self-Identification will be used periodically with various government agencies for statistical reporting and to measure the effectiveness of our Affirmative Action and EEO outreach efforts. All information is requested on a voluntary basis and will be kept confidential. We will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Applicants with a disability that are in need of an accommodation to complete the Stinson LLP application process should contact Human Resources at 316.268.7962 or email By submitting this application, you certify the information provided is true to the best of your knowledge and belief. You understand that being untruthful in response to any of the answers provided within this application or any of the attached documents may lead to your termination in the event you are employed. If employed, you will be required to provide documentation showing you are legally authorized to work in the United States. We conduct criminal background checks of all individuals offered employment. #J-18808-Ljbffr

Created: 2025-01-14