Senior Executive Assistant

Senior Executive Assistant Arlington VA (Rosslyn) / Hybrid Marathon TS is seeking a Senior Executive Assistant that will support a senior leader of a Military Health client with scheduling, organization, and administrative tasks. This position involves scheduling (and rescheduling) meetings, booking (and unbooking) travel, managing logistics, and keeping up with the fast pace of the leader's work week. The dynamic nature of this role requires that the ideal candidate have exemplary time management skills and the ability to identify and anticipate needs. The role must interact seamlessly and with a professional demeanor across a broad range of individuals including members of Senior Management Team that report to cross-government stakeholders. To perform this job successfully, the individual is expected to handle highly sensitive and confidential and institutional information while exercising professionalism and discretion. In this role you will be responsible for performing more than administrative tasks; you will be the leader's "right-hand person” helping enable them to advance initiatives and goals. You will be responsible for filtering and attending to the day-to-day functions that are part of the leader's role so that they can focus on the high-level leadership and strategy functions. This client is a hybrid organization, and this role is expected to be onsite at the Rosslyn, VA when the demands of the job require (e.g. when leaders are onsite, prepping for meetings, etc.). This role will work closely with stakeholders from the prime contractor, government contractors, and federal employees. JOB RESPONSIBILITIES: Proactive thought partner and managing your Executive's time in a fast-paced, high volume, and ever-changing client service environment Owns and drives calendar/complex meeting schedulingCoordinating end-to-end travel needs, including booking all travel and hotels, directions, commuting time and ground transportationProcessing timesheets and expenses on a timely basisSupporting administrative aspects of executive internal and external commitments Building effective working relationships with key stakeholders Executives – Understands priorities and exercises sound judgment to make appropriate trade-offGovernment officials and their Assistants – facilitate the scheduling process and relevant communications with friendly professionalism and high attention to detail; build stakeholder relationships Proactively leaning in to support high leverage activities Conducting research and gathering informationAssisting with the creation and preparation of materials – slides, proposals, onboarding decks, including proofreading and copying/bindingAdditional items that you feel may be helpful – be creative and think outside the boxKeeping them informed of critical information they may not be aware ofGuiding them toward making right decisions about use of timeTaking initiative to bring things "from the back burner to the front burner "Performing other duties as assigned or required, including some personal support; responsibilities will vary BASIC JOB REQUIREMENTS: U.S. citizenship requiredSecurity clearance level Secret requiredBachelor's degree preferredThree to five years' prior experience in supporting a senior executive or team in a fast-paced environment (extremely fast paced!)Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)Exceptional writing, editing, and proofreading skillsDemonstrated leadership and/or customer service experienceExcellent organization and time-management skillsGovernment consulting experience preferred, but not required KEY COMPETENCIES: Meticulous attention to detail and follow-through is a must; performs tasks with high degree of accuracy, efficiency, and timelinessExcellent organization and time management skills; ability to meet deadlinesAbility to handle competing priorities and work effectively in a challenging, fast-paced environmentAbility to work independently, set priorities, plan workflow, and take initiative to overcome obstaclesAble to team with others and to achieve desired outcomes and meet expectationsRecognize and maintain highest levels of confidentialityStrong interpersonal and communication skills to develop effective working relationships with staff while demonstrating a positive, personal, and professional image; highly responsiveAbility to represent the prime contractor brand well to a variety of external audiences, including search firms and candidatesAbility to handle difficult situations with poise, tact and to maintain confidentiality at all times and exhibit good judgmentExcellent verbal and written communication skillsHigh customer service orientation – highly responsive, strong interpersonal and communication skills, wants to deliver great results at all times; obsessed with acts of serviceOrganized – excellent at time and project management, has clear systems and composure to deal with multiple tasks at once and ensures everything gets done in a timely mannerTeam player – proactively seeks opportunities to help others; will go above and beyond in order to get the job doneGood judgment – highly professional and diplomatic, knows when to ask for help or advice, is perceptive and practicalTrustworthy – a vault (you will be privy to confidential information)Flexibility – doesn't get frustrated by priorities changing; open to feedback, adjusts to different working stylesSelf-motivated – a "can-do " attitude with an entrepreneurial spirit and a desire to take on an increasing level of responsibilitiesPassion – hone your "superpower” and bring your true authentic self to workSomeone who exhibits sound judgment with the ability to prioritize and make decisionsEnergetic and eager to tackle new projects and ideasComfortable interacting with high-level executivesA team player capable of cultivating productive working relationships. Resourceful, can-do attitude Marathon TS is committed to the development of a creative, diverse and inclusive work environment. In order to provide equal employment and advancement opportunities to all individuals, employment decisions at Marathon TS will be based on merit, qualifications, and abilities. Marathon TS does not discriminate against any person because of race, color, creed, religion, sex, national origin, disability, age or any other characteristic protected by law (referred to as "protected status ").

Created: 2025-01-14