Senior Payroll Specialist

Job descriptionAt Columbia we come to work every day driven by the belief that innovation can transform industries, empower communities, and create a more efficient, sustainable world.With operations spanning five continents and a commitment to excellence in service and support, our purpose extends beyond engineering advanced equipment. We are pioneering innovation and paving a better tomorrow with factory automation solutions worldwide.Summary: Ensures employees receive accurate pay and creates reports to document payroll information. This position would be responsible for managing and processing biweekly payrolls for all entities.Essential Duties and Responsibilities:Processes payroll accurately and on timeResponsible for auditing and importing time records from timekeeping system and resolving errors such as missed punchesCollects, reviews, and corrects timesheets for salaried non-exempt employees; inputs pay data into PaycomAudits scanned labor hours in Webwise and works closely with managers to correct errors; reconciles Lawson M3 and Webwise hoursTracks, processes and reviews paychecksTracks payroll issues to reduce hand keying and payroll errorsProcess payroll for the Canadian subsidiary and prepare the annual T-2’s and various other payroll related reportsProcesses wire payment requests for foreign payroll through accounts payableProcesses W2’s and other yearend reportingMaintain secure and confidential payroll system, files, and sensitive informationReview accuracy of data entered for new hires, terminations, and employee changesAnalyze and review information to guarantee the right application of local, state, and federal rules and taxes in all states where the Company does businessWork closely with HR, Finance, IT, or other departments to assist with queries, audits, and ad hoc projectsStay current on legislative changes (federal, state, local)Employee benefit responsibilitiesAudits, adjusts, and processes health insurance bills for changes in employment or statusPrepares data for 401(k) non-discrimination and top heavy testingCompletes garnishment and employment verification paperwork on time and according to processWork with third party processor to respond to garnishment/child support related inquiriesAccount reconciliation and financial analysisPrepares monthly journal entries for Columbia Machine, Inc. and Columbia Okura, LLC.Reconciles G/L accounts for COBRA, flexible spending, benevolent fund, employee purchases, employee advances, and 401(k)Prepares reports such as total wages (for incentive plan calculations), overtime hours and PTO reportSupports internal and external customerUnderstands and documents internal and external customer needs and expectationsCommunicates to appropriate team(s) when an expectation will not be metAssist employees with payroll related questionsContributes to continuous improvement effortDocuments processes and procedures, eliminates non-value added activities, and participates in cross functional CI teamsMaintains professional and technical knowledgeEstablishes personal networks, participates in professional societies, attends professional workshops and reviews publicationsContributes to team effortWilling to attempt new assignments or fill in for others as needed; accomplishes other duties as assignedQualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Knowledge, skills and/or abilities:KnowledgeSoftwarePaycomWebwise (Time and Attendance)Microsoft Office Suite (Work, Excel, PPT, Outlook)SkillsOrganizationalTime managementAnalyticalProject/Process ManagementClerical/SecretarialComputer/TechnicalWritten and Oral CommunicationEquipment OperationComputerCopiesFaxPhoneAbilities_ (and/or General Traits)_Strong work ethicTeam playerCustomer focusedGoal orientedEducation and/or Experience:High School diploma or GED required*Associate degree or vocational or technical school degree preferred5 years’ experience in online payroll processing and HRIS/Payroll systems requiredExperience processing payroll for a multi-state/multi-entity* Experience may substitute for some of the above educationPhysical Demands (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions)Work Environment (The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions).Office environment: Employees are protected from weather conditions or contaminants, but not necessarily occasional temperature changes.Columbia Machine offers a full benefits package including medical, dental, vision, prescription drug, life insurance, flexible spending accounts, short and long term disability, 401(k), incentive compensation, paid holidays, paid time off, and tuition reimbursement. Equal Opportunity Employer - Women and Minorities are encouraged to apply. Columbia does participate in E-Verify. To apply for this exciting career opportunity today, please apply online at Job Type: Full-timeBenefits:401(k)401(k) matchingDental insuranceEmployee assistance programFlexible spending accountHealth insuranceLife insurancePaid time offProfessional development assistanceReferral programTuition reimbursementVision insuranceSchedule:8 hour shiftDay shiftMonday to FridayAbility to commute/relocate:Vancouver, WA 98661: Reliably commute or planning to relocate before starting work (Required)Work Location: In personJob Type: Full-timePay: $80,000.00 - $90,000.00 per year

Created: 2025-01-14