Event Operations Coordinator, Invoicing & Operations

Our client, a luxury brand, is looking for an Event Operations Coordinator to temporarily join their team.You must have experience with SAP Purchase Orders & Invoice Submittals to be considered. Responsibilities: Coordinate the production & logistics needs for all retail activations and clientele activities, including high-end and wholesale, in-store and out-of-store environments.For all activities above, organize and track all project completion on the company server and compile reports.Coordinate any ad hoc production needs: Custom displays and props, tent signage, supplies orders, store signage, and gifting projects.Set up all new vendors in system and maintain Vendor Database.Assist with creative items inventory.Create PO’s and submit SAP Prop Orders, track & submit invoices, and update budget accordingly.Place orders, pack, and create shipping labels as needed.Support with meeting planning and preparation, book conference room, place food & beverage orders.Qualifications:Two-years+ experience in visual merchandising or retail event production.Proficient in Adobe Creative Suite (Photoshop, InDesign, Illustrator), PowerPoint, and Microsoft Office (Word, PowerPoint, Excel)Experience with creating POs and invoicing.Strong interpersonal skills to work cross-functionally as a member of the creative services and VM Team.Comes to work with a positive and proactive attitude and is a great team player.Ability to work under pressure & meet fluctuating deadlines (Flexibility a must) Ability to work a flexible schedule sometimes including evenings and weekends.Position requires hands on execution, ability to move props (up to 50lbs)Please submit your resume for consideration.You can use to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Created: 2025-01-14