Executive Assistant/Office Manager

Executive Assistant/Office ManagerA boutique private equity firm with a wonderful, tight-knit culture is hiring for an Executive Assistant/Office Manager to join their team.Location: 5 days a week onsite Midtown EastHours: 9 am-5 (sometimes 6 pm as needed) but good work-life balanceComp: $95-105k base (slight flex) + bonus + strong benefits package (fully paid plan available) + 401k eligible after 1 year, 2 weeks PTO to start and 3 years after, holidaysQualifications:Seeking 7-10 years of EA/OM experience – open to industry but ideally finance, law firms, professional services, management consultingStrong experience managing Outlook calendarsOffice managementExperience directly booking travel for executives (not only through a travel agency)Must be very professional, buttoned-up, yet warm and personableLow ego to jump in where is neededResponsibilities:Answering phone calls for the executivesMeeting coordinationUpdating/maintain the contact databaseCalendar managementBooking/scheduling domestic and international travel and appointmentsDrafting letters/emailsAd hoc support to junior team members as neededAd hoc Personal Assistant support as needed for the Managing Partners – 80% EA, 20% PA support – scheduling doctor appointments, personal travel, insurance as needed etc.Office management responsibilities:Bill processing, files and records organization, document processingProcessing expense reportsLiaising with building management and vendorsManaging documentsKeeping the office supplies and kitchen stockedAd hoc projects as neededPlease submit your resume to apply!You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting /home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Created: 2025-01-14