Inventory Clerk

Key Responsibilities * Compiles and sorts of documents, such as truck sheets, fuel tickets, bill of ladings and unit physical reports to substantiate business transactions. * Perform a lead role in timely and accurate receipt of fuel into FIMS, entering daily ending inventories and generating close reports. This is a Business-critical activity that supports the management of fuel inventory. * Key transactions into FIMS and reconcile QT transactions and reports. * Verify and posts details of business transactions, such as product receipts and disbursements. * Computes and records variances and posts adjustments to inventory accounts. * Reconciles inventory accounts. * Interfaces with external customers and vendors regarding fuel transactions. * Interfaces with internal department managers and supervisors to verify daily operations and transactions. * Perform all tasks associated with accounts payable, maintaining vendor files, processing invoices and entering into the billing system for prompt payment. * Maintaining account billing files. * Handles accounts receivable transactions and maintains accurate accounting. * Accuracy of fuel ticket entry, with no re-entry required an no unaccounted variances. * Entry of fuel BOL receipts completed according to local deadlines. * Performs other duties as assigned Customers and Stakeholders * Coordinate with IP agents to ensure fuel tickets are collected and ready to be entered on-time. This will involve diligence of following up in in instances of missed or illegible tickets and ensuring fuel staff understand the importance of timely and legible submission of tickets. * Coordinate with the Accounting Manager and Operations Manager to ensure fuel BOL receipts, and fuel farm related paperwork is collected and processed. * Coordinate with the Accounting Manager with regard to any non-finance activity and ensuring coverage of activity is available during planned absences. * Assist responding to fuel related queries from customers. * Assist with monthly billing activities, including balancing the gallons for all customers, and reconciling the monthly billing to the M&O customers. * Enter all invoices into billing system, and distribution to the customers. * Review all fuel entries weekly to ensure data is accurate. * Weekly (if not more frequent) balancing with customers. * Relationship maintained with key station operations staff, ensuring smooth information flow. * Continual improvement in collection of fuel-tickets and reduced level of follow-ups required. * Ensure month end is completed timely and with the outmost accuracy. This includes journal entries, review of customer flights and inventory, completing final balancing and report submission. Leadership and Teamwork * Provide support to station operations staff by being proactive in assisting with ad-hoc duties as time permits. * Coverage of finance activity at station is maintained year-round. * Feedback from Accounting Manager * Feedback from Corporate Accounting Manager. Essential Duties and Responsibilities May include the following other duties may be assigned: * Comply with attendance/ tardiness standards * Effectively communicate with station and corporate personnel * Receiving fuel orders into FIMS * Coordinating the collection and collation of fuel tickets and fuel farm paperwork and ensure entry is timely accurate. * Entering fuel tickets into FIMS * Entering daily ending inventories into FIMS & reconciling all fuel farm related transactions. * Generating daily fuel close reports * Reconciling and resolving variances in FIMS. * Assist with ensuring accurate billing of customer by established deadline. * Property code and verify accounts payable * Maintain accounts payable PO log. * Reconcile as needed with customers. * Assist with fuel scheduling for all terminals/lines within the DFW fuel system * Miscellaneous non-finance activities, including administrative support. Qualifications * Must be 18 years of age or older * High school diploma or General Education degree (GED) required with related experience and/or training preferred. * Ability to proficiently read, write and speak English * Ability to read and comprehend instructions, short correspondence, and memos. * Ability to write correspondence. * Ability to effectively present information in one-on-one and small group situation to customers, clients, and other employees of the organization. * Proficient in computer and 10 key skills. * Ability to work with figures rapidly and accurately. * Ability to data-input rapidly and with accuracy and ability to self-review work. * Ability to self-motivate and manage and prioritize workload. * Ability to work independently and solve complex issues. * Ability to understand abstract concepts * Ability to subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. * Ability to compute rate, ratio, and precent. * Expert in using Microsoft Office (Excel, Word) preferred. * Experience with FIMS preferred but not required. * Possess and maintain valid US driver's license * Pass pre-employment drug screen and all pre-employment testing * Pass FBI background and obtain US Customs Seal * Must be comfortable lifting 25 lbs occasionally Knowledge, Skills and Abilities * Ability to learn quickly * Ability to understand and carry out oral and written instructions and request clarification when needed * Strong interpersonal skills * Ability to work as part of a team * Ability to build relationships Benefits * $23/hour * Advancement Opportunities to Supervisor and Manager * Opportunities for Leadership Training Programs * Health, Dental, Vision, 401K * Life and Short-Term Disability Insurance * Paid Training * Uniform Provided

Created: 2025-01-07