Administrative Assistant / Personal Assistant To Chief ...

** LOCAL CANDIDATES ONLY - DO NOT APPLY IF YOU DO NOT RESIDE IN SOUTH FLORIDA!**PLEASE, NO PHONE CALLS** Cover Letter Is Mandatory For This PositionJob DescriptionWHAT ARE WE LOOKING FOR?We are looking for an office administrative assistant / personal assistant to the company's CEO. Duties will include the following:Running personal & office errands and completing personal shopping and gifting, as well as, high volume shippingOverseeing packaging and shipping of personal shopping items, including coordination and communication with the client and shipping companyBooking and arranging travel, transport, and accommodationProviding administrative support to corporate office and CEOAssisting the Chief of Staff in overseeing the completion of house maintenance and other projects as they arise; communicate with contractors, vendors, etc.;Scheduling personal, medical, business and other appointments;Assisting with simple IT issues (phone settings, computer functions, etc.);Assist with property/villa rentals for our clients, including light property management, overseeing of house staff, and prepping homes for client arrivals;Additional general administrative duties for the corporate office, as well as, Personal Assistant duties upon request with a constant need for overriding flexibility and desire to exceed all expectations.YOU MUSTPossess an understanding of high sense of urgency tasks and pay close attention to detailBe able to work in a high-stress environment and work quickly and efficiently through assigned tasksHave excellent organizational and problem-solving skills, with an "above and beyond" attitudeHave good written and spoken communication skills with the ability to work in an extremely fast-paced/multitasking environmentSet high standards for yourself and your workBe self-motivated, proactive, and have an ability to think and work independently while managing multiple tasksBe detail-oriented with meticulous organization, task management, and communication skillsAble to remain calm under pressure during hectic and stressful timesOwn a car and be willing to run errands and coordinate tasks around townEnjoy being around dogs and be able to assist with CEO's dog as needed (very pet-friendly environment)WHO ARE YOU?Background in Travel or Hospitality strongly preferred!A true go-getter and "make it happen" kind of personThink fast on your feet; able to multi-task under pressureProficient in both Mac and PC systems and programs including Microsoft Office SuiteUtmost discretion in all aspects of the job where integrity, accountability, and loyalty are paramountWillingness to work long hours, overtime as needed and accessibility on weekends and evenings as neededReal Estate License a plus!Job Type: Part-time or Full-timeSalary: $21-$25 per hour, based on experienceJob Location:Miami Beach, FL 33139/Remote during Covid-19Job Types: Full-time, Part-time

Created: 2025-01-11