Legal Secretary - Houston, Texas

Thompson Coe, an Insurance Defense law firm, is seeking a full-time Legal (Litigation) Secretary to provide secretarial support to 4+ attorneys. Qualified candidates must have the following knowledge, skills and abilities:Job Duties:Provides administrative support to litigation attorneys in the practice of law; may require some appellate work;Assists in preparing for hearings, trials, mediation, arbitration, depositions, meetings, etc. in a fast-paced, high-volume litigation practice;Types pleadings, discovery, briefs, status reports, and correspondence from dictation;Maintains, organizes, and manages client files;Knowledge of state and federal litigation deadlines – docket/calendar deadlines;Exercises discretion and maintains information of a confidential nature;Experience using a document management system; preferably iManage;Ability to E-file in both State and Federal courts;Maintain attorney calendars;Open new client/matter files, request conflict checks;Complete check requests/tracking and entering invoices;Enters attorney time into the billing system;Assists with providing coverage when "buddy" secretary is out of the office (ability to work as a team);Superior written and communication skills;Handles multiple tasks simultaneously;Works occasional overtime, as needed;Other duties as assigned;Qualifications:Five (5+) plus years of recent litigation experience in a law firm; preferably insurance defense;Advanced knowledge of the litigation process; rules of procedure; excellent litigation, secretarial, grammar, and proofreading skills;High proficiency in MS Office Suite;Ability to operate standard office equipment;Ability to turn constructive feedback into best practices for future use;Ability to communicate professionally and effectively with co-workers, clients, courts and opposing counsel and be proactive about seeking clarification of ambiguities;Ability to read and understand attorney mail and email;Ability to work positively within a team environment;Typing speed of 65+ words per minute;

Created: 2025-01-11