Senior Project Manager

ABOUT PASSPORT BRAND DESIGN With offices in Newport Beach, New York, Toronto and Montréal, Passport Brand Design (a VML company) is rapidly putting itself on the map as a trusted brand partner. We're passionate about offering creative leadership to global businesses seeking direction on high-level brand strategy, evergreen and seasonal campaigns, and creative executions across all touch points. Our holistic approach to brand identity begins by creating a strategic positioning and brand purpose, which is then translated into a core creative idea that has the power to align teams and guide a fully integrated marketing process. About Passport Brand Design With offices in Newport Beach, New York, Toronto and Montréal, Passport Brand Design (a VML company) is rapidly putting itself on the map as a trusted brand partner. We're passionate about offering creative leadership to global businesses seeking direction on high-level brand strategy, evergreen and seasonal campaigns, and creative executions across all touch points. Our holistic approach to brand identity begins by creating a strategic positioning and brand purpose, which is then translated into a core creative idea that has the power to align teams and guide a fully integrated marketing process. Sr Project Manager What you'll do: As a Senior Project Manager, you will be responsible for coordinating people and processes to ensure that our client projects are delivered on time and produce the desired results within the applicable statement of work and budget for a large client in the nicotine category. You will be the go-to person for everything involving a project's organization and timeline. In this specialized role, you will work directly with the team to lead short-term and long-term engagements. You will proactively identify risks and create mitigation plans to prevent project issues. You will identify blockers, work with team members to remove them, and keep projects on track with their timelines. Specific responsibilities include but are not limited to: * Lead/facilitate project planning, scheduling, execution, and provide status follow-ups. * Provide weekly updates and develop/manage a team RACI. * Remove blockers and drive towards efficient utilization of organizational resources to improve capacity for project work. * Flag resource/bandwidth limitations while facilitating collaboration with other teams to meet requirements. * Collect, compile, organize data from a variety of sources both internally and externally. * Manage communication across all teams, ensuring that communication and deliverables are organized in a central location. * Helps to ensure all project goals are aligned with SOW and Client Requests while tracking 'on time' for all deliverables. * Help identify and mitigate risks associated with the project, using project tracking and data to anticipate potential issues and take proactive steps to address them. * Ensures project timelines are realistic and achievable based on current resources, deliverables, and sub-tasks associated with each stage of a project. * Help adjust the project strategy and tactics as needed when there are multiple dependencies. * Identify opportunities for improvement within our process to increase efficiency. * Provide a more holistic view of the project, using data to identify dependencies and interrelationships between different components and stakeholders, and to manage resources and timelines accordingly. What we need from our Senior Project Manager: * A high-level understanding of the process for each data deliverable, including timelines/dependencies. * Technical expertise: Familiarity with the data tools used for each deliverable, the process for retrieving data, as well as the process for getting access to specific datasets. * Project management methodologies: knowledge of project management methodologies like Jira, Agile or Scrum, as well as experience/understanding of data governance, data privacy, and data security. * Leadership skills: able to help lead a team and inspire /motivate them to achieve their goals. They must have excellent communication skills to effectively collaborate and communicate timelines, expectations, and reporting progress with the broader team. * Team Management: Review and manage project budgets, timelines and resources across projects. * Track project progress, including early identification of risks and associated mitigation strategies. Requirements: * Minimum 5 years of experience managing projects in a professional environment - agency or consulting environment preferred. * Experience working with common project management tools such as Smartsheet, Jira, Confluence, MS Project, Slack/MS Teams, , Workday. * Experience adapting project management methodologies (Agile, Waterfall, Lean, Kanban) to the needs of the project. * Conscientious and adept at problem-solving through critical thinking. * Strong aptitude to learn and adapt to technology * Ability to adapt well to diverse environments. * Ability to communicate clearly with all levels in an organization. * Detail oriented with strong analytical, organizational, and time management skills. * Effectively managing multiple deliverables, clients, and projects in a fast-paced environment. * Ability to be flexible and capable of adapting to constant change. * Ability to effectively meet deadlines and prioritize tasks in a dynamic and fast-paced work environment. The base salary range for this position at the time of this posting is indicated below. Individual compensation varies based on job-related factors, including location, business needs, level of responsibility, experience, and qualifications. We offer a competitive benefits package, click WPP Benefits for more details. _ $60,000-$140,000 USD At VML, we are committed to fostering an all-inclusive work environment that is both rewarding and career-forward. Our Inclusion, Equity & Belonging initiatives, alongside the VML Foundation, reflect our dedication to giving back and making a positive impact in our communities and beyond. Our people are the heartbeat of our organization-creators, doers, innovators, makers, and thinkers-who drive not just marketing, but meaningful experiences that resonate in every action and interaction. VML is a WPP agency. For more information, please visit our website, and follow VML on our social channels via Instagram, LinkedIn, and X. 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Created: 2024-12-03