Office Clerk

Job DetailsJob LocationIrvine Office - Irvine, CADescriptionWe are seeking an Office Clerk to support our Orange County office.Responsibilities:Scan and process legal mail for multiple attorneysSort and distribute incoming mail and packagesPrepare outgoing mail and packages for shipmentMaintain accurate records of all incoming and outgoing mailAnswer phones, greet and direct clients and guests, adhering to security protocolConference room management, including scheduling conference rooms and maintaining appearance and supply levelsCoordinate cateringMaintain the overall cleanliness of kitchens, supply rooms and conference roomsKeep files up to date, following a filing system, and organizing records, such as letters, legal documents, case files and correspondenceOperate digital image scanning equipment to capture images and generate associated text and follow established scanning and quality control procedures in producing digital files in specified format for further processingConduct quality checks and audits by verifying electronic images on the screen and correcting any scanning malfunctionsAssist with all Firm related clerical tasks including, but not limited to filing, faxing, scanning, sorting, typing and copyingEnsure the integrity and confidentiality of all recordsMaintain inventory of office supplies and materials, including those specific to the mailroom suppliesPerform other duties as assigned by Management and/or Team LeadersQualifications:Previous experience in an administrative or mailroom role preferredFamiliarity with office management procedures and equipmentProficiency in MS Outlook or similar software for email, calendar, and document managementProficiency in MS WordStrong organizational skillsAbility to work under pressure and manage multiple tasksCustomer service experienceDependable and reliablePeople-oriented and enjoys group workAdaptable and flexible with a capacity to shift directions frequentlyDetail-oriented with a focus on precisionHigh tolerance for stress, thriving in high-pressure environmentsBuchalter APC offers a 401K, profit sharing, a generous benefits package, commuter benefits, PerkSpot Discount Program, company events and more. Pay Scale: The reasonably expected pay scale for this position is $48-52k. This is an employer estimate and the salary offered within that range, and the potential for bonus and bonus amount, will depend on candidate's years of practice and experience and performance.Buchalter was founded based on principles of inclusivity. Our firm's commitment to reflecting and enhancing the rich diversity of the clients and communities we serve is more than eight decades strong. Buchalter's diversity of attorneys and staff provides clients with a greater breadth of creative talent and alternative approaches, and enriches our firm's collaborative, entrepreneurial and collegial environment, benefiting all. We are proud to be an equal opportunity employer. In recruiting, we welcome the unique contributions that all candidates can bring in terms of their education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran's status, color, religion, disability, sexual orientation and beliefs.Interested candidates should submit a resume.

Created: 2024-11-12