Records & Information Management Specialist

Summary This vacancy is for a Records & Information Management Specialist position in the Policy Coordination Office located at the U.S. Census Bureau Headquarters in Suitland, Maryland. The Census Bureau is accessible from the Metro Rail Green Line - Suitland Station. Learn more about this agency Help Overview * Accepting applications * Open & closing dates 11/01/2024 to 11/08/2024 * Salary $117,962 - $153,354 per year * Pay scale & grade GS 13 * Help Location * Suitland, MD few vacancies * Remote job No * Telework eligible Yes-as determined by the agency policy. * Travel Required Not required * Relocation expenses reimbursed No * Appointment type Permanent * Work schedule Full-time * Service Competitive * Promotion potential None * Job family (Series) * 0308 Records & Information Management * Supervisory status Yes * Security clearance Not Required * Drug test No * Position sensitivity and risk Non-sensitive (NS)/Low Risk * Trust determination process * Suitability/Fitness * Financial disclosure No * Bargaining unit status No * Announcement number 24-PCO-12558066-DOC-CB * Control number 817119700 Help This job is open to * Internal to an agency Current federal employees of this agency. * Career transition (CTAP, ICTAP, RPL) Federal employees who meet the definition of a "surplus" or "displaced" employee. Clarification from the agency Current Department of Commerce employees (includes any Bureau under Commerce) on a permanent competitive appointment; Current Department of Commerce employee (includes any Bureau under Commerce) on a term, temporary or excepted service appointment with reinstatement eligibility; and Surplus and displaced Commerce employee (CTAP). Help Duties * Manages the development of metrics for the Agency's RIM program and ensuring sound information governance and accountability measures are in place * Oversees efficiencies by analyzing, reviewing and providing recommendations on using automated tools, systems and technology in order to modernize records management functions and business processes * Interprets policy and formulates procedures on records and information management and the use of records management tools to ensure best practices and agency compliance with Federal statutes and develops plans for policy implementation * Provides expert advice on the proper disposition of hard copy and electronic records consistent with Government-wide policies and procedures Help Requirements Conditions of Employment * Applicants must meet all qualification requirements by the closing date of this announcement. * U.S. Citizen. * Suitable for Federal employment. * Registered for Selective Service, if applicable (* Time-in-grade/band requirements must be met by closing date. * A supervisory probationary period may be required. * This is a NON-BARGAINING unit position. Qualifications This Job Opportunity Announcement may be used to fill other Records & Information Management Specialist, 0308-13 positions within the Census Bureau in the same geographical location with the same qualifications and specialized experience. Specialized Experience: For the GS-13, you must have one year of experience at a level of difficulty and responsibility equivalent to the GS-12 in the Federal service. Experience for this position includes: extensive knowledge of records management laws, regulations, rules, dicies and procedures, principles and concepts of information governance of various phases of Records and Information anagement (RIM), and the complete records process and content management framework that supports the entire life cycle of agency records; knowledge of planning, scheduling, and conducting projects and studies to evaluate and recommend ways to improve the effectiveness and efficiency of work operations for the Records Management Program; experience providing policy and governance on the use of records management tools to ensure best practices and agency compliance with Federal statutes. Education: Education cannot substitute experience at this grade level. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer. Additional information If hired for this position with the Census Bureau, at its headquarters office located in Suitland, Maryland, you will be expected to temporarily telework to maximum extent while the headquarters building is being renovated. Once renovations are completed for your area, you will be notified when to return to the office. At that time, you will be expected to work from your duty station, and you may be eligible to telework, up to 8 days a pay period depending on your respective work schedule, with approval from your supervisor. Additionally, the following links provide information on various hiring authorities that may enable you to apply through merit assignment procedures or be eligible for a non-competitive appointment. * CTAP The Department of Commerce provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the Human Resources Office. The decision on granting reasonable accommodation will be on a case-by-case basis. TTY users can contact the Human Resources Office via the Federal Relay Service, 1-800-877-8339. Read more * Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above. Your resume, optional cover letter and supporting documentation will be reviewed to determine if you meet the minimum qualifications for the position. If you meet the minimum qualifications stated in the job opportunity announcement, we will compare your resume, optional cover letter and supporting documentation to your responses on the scored occupational questionnaire (True/False, Yes/No, Multiple Choice questions). Your resume and/or optional cover letter must support your responses to the scored occupational questionnaire, or your score may be lowered. The best qualified candidates will be identified for referral to the hiring manager and may be invited for an interview. Due weight shall be given to performance appraisals and awards in accordance with 5 CFR § 335.103(b)(3). CTAP candidates: CTAP candidates will be eligible for selection priority if it is determined that they have exceeded the minimum qualifications for the position by attaining at least a rating of 85 out of 100. Information about CTAP eligibility is on the Office of Personnel Management's Career Transition Resources website at: The scored occupational questionnaire will evaluate you on the following competencies; please do not provide a separate written response: * Communications * Planning & Organizing * Records Management We recommend that you preview the online questions for this announcement before you start the application process. Do NOT include the following types of information in your application: * Social Security Number (SSN) * Date of Birth (DOB) * Photos of yourself (if included on your resume you will not be considered for this position) * Personal information: such as age, gender, religious affiliation, etc. You may view the for this vacancy. * Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. * Required Documents As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies. A complete application consists of the following: * Resume showing relevant experience; cover letter optional. Your resume must list your educational and work experience including the dates (mm/yy) of each employment along with the number of hours worked per week. For work in the Federal service, please include the grade level for the position(s). Your resume may be used to validate your responses to the scored occupational questionnaire. Your resume should also indicate your citizenship and if you are registered with the Selective Service System if you are a male born after 12/31/59. * SF-50, "Notification of Personnel Action," supporting your eligibility, with the exception of current Census Bureau employees. You must provide the most current Notification of Personnel Action (Form SF-50) that verifies career/career-conditional status, title, series and grade, such as within-grade increase/within-range increase, promotion, initial appointment, reassignment, realignment (Performance Award and General Adjustment SF-50s do not satisfy this requirement). Also provide the SF-50 that reflects the highest grade level held on a permanent basis or the full performance level of your current position, whichever is higher. Failure to do so will result in an ineligible rating. * Career Transition Assistance Plan (CTAP) documentation, if applicable: * CTAP applicants MUST submit the following documents: * A copy of your RIF separation notice, notice of proposed removal for declining a directed geographic relocation outside of the local commuting area; a Certificate of Expected Separation (CES); or certification that you are in a surplus organization or occupation (this could be a position abolishment letter, a notice of eligibility for discontinued service retirement, or similar notice); * A copy of your SF-50 "Notification of Personnel Action", noting current position, grade/band level, and duty location; * A copy of your latest performance appraisal including your rating; and * Any documentation from your bureau/operating unit that shows your current promotion potential. NOTE: You will not be considered if you fail to provide all required documents. * Resume If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating. * How to Apply Your complete application, including required documents, must be received by 11:59 p.m. Eastern Time (ET) on 11/08/2024. To apply on-line, you must complete and submit an application by accessing the USAJOBS website at * To begin, click Apply Online to create a USA JOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents and complete the occupational questionnaire. * Click Submit My Answers to submit your application package. USAJOBS Help Center | How to see your application and job status To return to your saved application, log in to your USAJOBS account at and click on "Applications." Click on the position title, and then select "Update Application." Applicants are strongly encouraged to apply online; however, if you are unable to apply online, please contact Agency contact information Catherine Butler Phone 301-763-3824 Email Address Policy Coordination Office 4600 Silver Hill Road Washington, DC 20233 US Learn more about this agency Next steps You will be notified of your application status through USAJOBS at four points during the hiring process, as applicable. You can check the status of your application by accessing the USAJOBS website at and clicking on "Applications." The status will be visible next to the corresponding positions. The four points of notification are: * Application Received or Application Incomplete; * Minimum Qualification Requirement Met or Minimum Qualification Requirement Not Met; * Referred or Not Referred; and * Selected or Not Selected. By submitting your application, you are certifying the accuracy of the information contained in your application. If you make a false statement in any part of your application, you may not be hired; you may be terminated after you begin work; or you may be fined or jailed. After making a tentative job offer, we will conduct a suitability/security background investigation. You will be required to submit official documentation prior to appointment. The agency will then verify the information provided on your application (i.e., degree, veterans' preference, disability, etc.). * Fair and Transparent The Federal hiring process is set up to be fair and transparent. Please read the following guidance. * Criminal history inquiries * Equal Employment Opportunity (EEO) Policy * Financial suitability * New employee probationary period * Privacy Act * Reasonable accommodation policy * Selective Service * Signature and false statements * Social security number request Help Required Documents A complete application consists of the following: * Resume showing relevant experience; cover letter optional. Your resume must list your educational and work experience including the dates (mm/yy) of each employment along with the number of hours worked per week. For work in the Federal service, please include the grade level for the position(s). Your resume may be used to validate your responses to the scored occupational questionnaire. Your resume should also indicate your citizenship and if you are registered with the Selective Service System if you are a male born after 12/31/59. * SF-50, "Notification of Personnel Action," supporting your eligibility, with the exception of current Census Bureau employees. You must provide the most current Notification of Personnel Action (Form SF-50) that verifies career/career-conditional status, title, series and grade, such as within-grade increase/within-range increase, promotion, initial appointment, reassignment, realignment (Performance Award and General Adjustment SF-50s do not satisfy this requirement). Also provide the SF-50 that reflects the highest grade level held on a permanent basis or the full performance level of your current position, whichever is higher. Failure to do so will result in an ineligible rating. * Career Transition Assistance Plan (CTAP) documentation, if applicable: * CTAP applicants MUST submit the following documents: * A copy of your RIF separation notice, notice of proposed removal for declining a directed geographic relocation outside of the local commuting area; a Certificate of Expected Separation (CES); or certification that you are in a surplus organization or occupation (this could be a position abolishment letter, a notice of eligibility for discontinued service retirement, or similar notice); * A copy of your SF-50 "Notification of Personnel Action", noting current position, grade/band level, and duty location; * A copy of your latest performance appraisal including your rating; and * Any documentation from your bureau/operating unit that shows your current promotion potential. NOTE: You will not be considered if you fail to provide all required documents. * Resume If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating. Help How to Apply Your complete application, including required documents, must be received by 11:59 p.m. Eastern Time (ET) on 11/08/2024. To apply on-line, you must complete and submit an application by accessing the USAJOBS website at * To begin, click Apply Online to create a USA JOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents and complete the occupational questionnaire. * Click Submit My Answers to submit your application package. USAJOBS Help Center | How to see your application and job status To return to your saved application, log in to your USAJOBS account at and click on "Applications." Click on the position title, and then select "Update Application." Applicants are strongly encouraged to apply online; however, if you are unable to apply online, please contact Read more Agency contact information Catherine Butler Phone 301-763-3824 Email Address Policy Coordination Office 4600 Silver Hill Road Washington, DC 20233 US Learn more about this agency Next steps You will be notified of your application status through USAJOBS at four points during the hiring process, as applicable. You can check the status of your application by accessing the USAJOBS website at and clicking on "Applications." The status will be visible next to the corresponding positions. The four points of notification are: * Application Received or Application Incomplete; * Minimum Qualification Requirement Met or Minimum Qualification Requirement Not Met; * Referred or Not Referred; and * Selected or Not Selected. By submitting your application, you are certifying the accuracy of the information contained in your application. If you make a false statement in any part of your application, you may not be hired; you may be terminated after you begin work; or you may be fined or jailed. After making a tentative job offer, we will conduct a suitability/security background investigation. You will be required to submit official documentation prior to appointment. The agency will then verify the information provided on your application (i.e., degree, veterans' preference, disability, etc.). Read more Fair & Transparent The Federal hiring process is set up to be fair and transparent. Please read the following guidance. * Criminal history inquiries * Equal Employment Opportunity (EEO) Policy * Financial suitability * New employee probationary period * Privacy Act * Reasonable accommodation policy * Selective Service * Signature and false statements * Social security number request Print Share * Email * Facebook * LinkedIn * Twitter Help Overview * Accepting applications * Open & closing dates 11/01/2024 to 11/08/2024 * Salary $117,962 - $153,354 per year * Pay scale & grade GS 13 * Location * Suitland, MD few vacancies * Remote job No * Telework eligible Yes-as determined by the agency policy. * Travel Required Not required * Relocation expenses reimbursed No * Appointment type Permanent * Work schedule Full-time * Service Competitive * Promotion potential None * Job family (Series) * 0308 Records & Information Management * Supervisory status Yes * Security clearance Not Required * Drug test No * Position sensitivity and risk Non-sensitive (NS)/Low Risk * Trust determination process * Suitability/Fitness * Financial disclosure No * Bargaining unit status No * Announcement number 24-PCO-12558066-DOC-CB * Control number 817119700 This job originated on For the full announcement and to apply, visit Only resumes submitted according to the instructions on the job announcement listed at will be considered.

Created: 2024-11-05