Adjustment Clerk

Location: 33 N 9th Street - Noblesville, Indiana, 46060 Hamilton County is one of Indiana's fastest growing, highest educated and wealthiest counties in the state and the Midwest. Two-thirds of the workforce lives and works in the county -- a percent that has remained constant since 2010. Hamilton County is continually recognized in rankings ranging from "Best Cities to Relocate To" and "Best City to Raise a Family" to "Healthiest County in Indiana" and "Happiest Suburbs in the Nation". Come be a part of all Hamilton County has to offer as we work together to serve the citizens of Hamilton County. Job Description: POSITION DESCRIPTION COUNTY OF HAMILTON, INDIANA POSITION: Adjustment Clerk DEPARTMENT: Auditor WORK SCHEDULE: 8:00 a.m. - 4:30 p.m., M-F STATUS: Full-time FLSA STATUS: Non-exempt 2025 SALARY: $28.4440 per hour To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this document are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Incumbent serves as Adjustment Clerk for the Auditor, responsible for processing tax adjustments, Auditor refunds, calculating tax estimates, maintaining assessed values and all forms of charges in the tax system. DUTIES: Prepare and process petitions for correction of errors as submitted by County Assessor and Property Tax Board of Appeals, Recorder's Office, Treasurer's Office and Auditor's Real Property Tax Department. Process includes reviewing for completeness and proper supporting documentation entering data on computer. Involves researching various current and historical records on computer, microfilm and tax duplicates to calculate balances due, verifying assessments, exemptions and tax rates and mailing corrected tax bills to taxpayer and/or representatives. Requires proofing of all documentation and adjustment made and scanning into tax system. Notifies appropriate parties of adjustment made affecting special conditions, such as properties certified to court, scheduled for tax sale, TIF, drains or producing potential tax surplus. Maintains assessed values and all forms of modification for all charges, taxes, penalties, drains, liens etc. in tax system. Calculates real property tax billing for new construction, split properties, classified withdrawals, new deductions, change in assessment and or for any other purpose that a tax calculation would need to be estimated. Calculates personal property tax billing for any purpose that a tax calculation would need to be estimated. Provides explanation of tax calculation to taxpayers, mortgage companies, title companies, realtors and for any person that request explanation of tax calculation. Prepares statement of facts related to tax calculations. Prepare and process refunds according to tax year. Work with tax representatives and taxpayers to receive information needed to process a refund. Information needed may include, proof of payment, federal ID number or social security numbers. State form 17T is provided to Accounts Payable Department to process claim. Information for State form 17TC is provided to Settlement Department to report during Settlement. Calculates and processes tax billing for mobile homes bought, sold or moved after annual tax billing. Add and release Certified to Court charges by working with County Treasurer and County Clerk. Prepares various delinquent lien certifications when received from City, Township, and Municipal Utilities and delivers to Treasurer. Enters data on computer using information provided by Utilities. Prepares annual reports of Special Assessments (SPA) to be distributed by Treasurer to Utility Offices. Prepare and process Classified Forest Withdrawals as requested by taxpayer and State District Forester. Complete required State forms for calculation of back tax and penalties. Work with State District Forester, County Assessor and Auditor GIS to obtain information. Add new charges to tax system and create bill for taxpayer. Information is shared with Settlement Department for Settlement distributions. Answers telephone and greets office visitors, determining nature of call or visit, providing information and assistance, or directing to appropriate individual or department. Assists other department personnel as needed in their absence or assists as needed, such as Deductions and Settlement Departments. Assists in proofing final tax rates for publication and tax system. Periodically attends job-related seminars/conferences. Performs related duties as assigned. I. JOB REQUIREMENTS AND DIFFICULTY OF WORK: High school diploma or GED and at least one year of bookkeeping/accounting experience, or equivalent combination of education and experience. Working knowledge of department and standard office policies and procedures, and ability to apply such knowledge to a variety of interrelated tasks. Ability to read, interpret and follow relevant Indiana codes and procedural handbooks. Working knowledge of standard English grammar, spelling and punctuation, and ability to type with speed and accuracy, and properly operate a variety of standard office equipment, including computer, printer, telephone, fax machine, typewriter, copier, postage meter, microfilm reader, and calculator. Ability to effectively use various computer software applications, such as word processing, spreadsheet and database. Ability to work on several tasks at the same time, and complete assignments effectively amidst frequent distractions and interruptions. Ability to effectively communicate orally and in writing with co-workers, other County departments, and the public, including being sensitive to professional ethics, gender, cultural diversities and disabilities. Ability to work alone and with others in a team environment, and maintain appropriate, respectful interrelationships with co-workers. Ability to understand and follow written and oral instructions/directions, and appropriately respond to constructive criticism. Ability to competently serve the public with diplomacy and respect, including occasional encounters with irate/hostile persons. Ability to comply with all employer/department personnel policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct. Ability to provide public access to or maintain confidentiality of department information/records according to state requirements. Ability to occasionally work extended and/or weekend hours, and occasionally travel out of town for training and/or meetings, sometimes overnight. II. RESPONSIBILITY: Incumbent performs standard, recurring duties with priorities determined primarily by legal deadlines. Incumbent receives indirect supervision, with work occasionally reviewed for technical accuracy and compliance with department policies and procedures. Errors in incumbent's work are usually prevented through procedural safeguards and are detected through standard bookkeeping checks. Undetected errors may result in loss of time for correction and/or loss of money to other agencies and/or the public. III. PERSONAL WORK RELATIONSHIPS: Incumbent maintains frequent contact with co-workers, other County departments, and the public for the purpose of exchanging and explaining information. Incumbent reports directly to the Auditor and/or the Auditor's Chief Deputy. IV. PHYSICAL EFFORT AND WORK ENVIRONMENT: Incumbent performs duties in a standard office environment involving sitting and walking at will, sitting for long periods, lifting/carrying objects weighing less than 25 pounds, reaching, hearing communication, keyboarding, speaking clearly, and close vision. Incumbent occasionally works extended and/or weekend hours, and occasionally travels out of town for training or meetings, sometimes overnight. APPLICANT/EMPLOYEE ACKNOWLEDGMENT The job description for the position of Adjustment Clerk for the Auditor describes the duties and responsibilities for employment in this position. I acknowledge that I have received this job description and understand that it is not a contract of employment. I am responsible for reading this job description and complying with all job duties, requirements and responsibilities contained herein, and any subsequent revisions. Hamilton County is an Equal Opportunity Employer. We participate in E-Verify.

Created: 2024-10-30