Supervisor (Personnel)

Hours: Full-time - 35 Hours Work Location: 30-30 Thomson Avenue, LIC, NY 11101 The Supervisor (Personnel) will serve as a senior member of the Human Resources team, directly reporting to the Director (Personnel). The selected candidate will oversee the daily activities and performance of the Personnel Analyst Team and will be responsible for managing a staff of professionals responsible for employee processing; onboarding; background investigations; reviewing comprehensive personnel documents; entering personnel transactions via NYCAPS and vetting through PMS; preparing transactional documents, memos, and position descriptions; conducting exit interviews; and communicating updates to respective divisions, including during hiring check-in meetings. The Supervisor (Personnel) will coordinate daily operational functions and provide guidance, support, and training for new Analysts. The Supervisor (Personnel) will handle higher-level personnel issues by addressing and resolving complex matters and personnel-related inquiries, providing technical guidance to DDC staff and HR professionals, offering expertise on advanced HR matters such as conflict resolution, policy interpretation, and procedural improvements, and escalating issues to the Director (Personnel) when necessary. The role also involves managing and coordinating citywide initiatives related to other oversight agencies, ensuring the successful implementation of the programs and initiatives, and acting as a liaison between DDC and the oversight agencies. The Supervisor (Personnel) will be responsible for consultant onboarding and vetting, managing the submission of fingerprinting documentation to DCAS for background checks and security clearances, coordinating the preparation of monthly vacancy reports for hiring meetings, supporting the preparation of documents and data required for OMB submissions, managing the vetting of high-level candidates, serving as a backup for data entry of I-9 forms, handling special projects as assigned by senior HR staff, stepping into the role of Director (Personnel) in their absence, and continuously seeking opportunities for process improvements and contributing to the development of new HR initiatives. Authorization to work in the United States is required for this position. NYC Department of Design and Construction does not provide sponsorship for international employees for visa applications, extensions or status changes, including STEM/OPT visas. Applicants are responsible for ensuring that they meet all qualifying requirements for this position, at the time of application. All applicants, including City Employees: Please go to NYC Government Jobs | Explore Careers | City of New York, go to Search for Open Jobs, and type in the Job ID # listed above. Submit job application as prompted. Do not apply via Employee Self-Service (ESS), e-mail, mail, or fax your resume to DDC directly. Minimum Qualifications 1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or 2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or 3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above. Preferred Skills The ideal candidate will have strong leadership skills, extensive HR knowledge, and experience in personnel management and training hold a Bachelor's degree in Human Resources, Business Administration, Public Administration, or a related field and possess over five years of experience in human resources, personnel management, or a related area. They should demonstrate a proven track record of effectively leading, mentoring, and managing a team. A deep understanding of personnel management practices, HR policies, and regulatory requirements experience with consultant onboarding processes and vetting procedures knowledge of DCAS initiatives, including experience with fingerprinting submissions and background checks proficiency in data analysis and reporting, with experience handling vacancy reports and personnel data excellent written and verbal communication skills, strong organizational skills, the ability to analyze and resolve personnel issues, and skills in process improvement familiarity with HRIS systems, the Microsoft Office Suite (Excel, Word, PowerPoint), and experience with database management knowledge of OMB submission processes and related requirements, and experience in managing projects or special initiatives within a personnel or HR context are preferred. Public Service Loan Forgiveness As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at Residency Requirement New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview. Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Created: 2024-10-22