Contract Manager

About ETS: For more than 75 years, we have amplified products and services based rigorous research and our belief in the power of learning. Driven by our mission to advance quality and equity in education, ETS provides learning solutions, pioneering research and trusted assessments that help guide learners around the world on their path to new possibilities. Our portfolio of trusted measures include TOEFL, TOEIC, GRE and Praxis. Along with research, development and innovation that explores new frontiers in learning and measurement our educational measurement solutions and research contribute to the development of new methods and tools, inform important dialogue with education policymakers, and shed light on critical issues and potential solutions - all with the aim of creating a world where all learners can improve their lives through education. With new senior leadership at the helm, ETS aims to continue changing the lives of all learners as we expand our organization's global footprint. Our goal is to remain at the forefront of assessment and measurement efficacy within the education and ed tech space as it continues to grow and evolve. In conjunction with Strategic Business Units (SBUs) and Functional Center of Excellence (FCEs) (as our internal customers), draft and manage all process phases of RFPs, RFQs, and RFIs, and draft, negotiate and administer contracts of varying degrees of complexity for the acquisition of goods and services of all types, applying a high degree of independent judgment. Conduct contract negotiations involving substantial financial commitments with terms and conditions that may be difficult to define, lack established guidelines, or for which little or no precedent exists. Ensure compliance with and adherence to local, state, and federal regulations/statutes and to ETS policies and procedures to protect ETS's financial, legal, and business interests. Act as ES&SM's representative and advisor to internal customers on all phases of the procurement-to-contract process. Manage supplier relationships and contract performance as required through to contract close-out. Function within corporate policy and business best practices, facilitate corporate compliance tasks regarding Accessibility, FCPA, GDPR, IESA, PIA, etc. and maintain current knowledge of market conditions and trends, and assist in formulating short and long-term procurement strategies to ensure economy, quality, and continuity of supply. Demonstrate superior oral and written communication skills, contract law knowledge, contract content and structure knowledge, negotiation skills, and work organization skills. * Analyzes procurement requests based upon appropriateness, conformance with corporate policies and goals, quantity, specifications, and delivery requirements. * Determines priorities for procurement request handling and management. Selects and approves potential suppliers in conjunction with internal customers. * Ensures optimum use of ETS funds through development and use of RFPs, RFIs, and RFQs. Receives and analyzes replies to bid requests; negotiates and writes contracts, and awards business. * Reviews and analyzes supplier-prepared documents, if presented, i. e. contracts, leases, licenses, specifications, statements of work, and other such documents; proposes and negotiates changes; drafts amendments, modifications, and addenda; and alerts responsible parties to potential problems, liabilities, or unusual terms. * Reviews all transactions in their earliest stages to ensure compliance with ETS accessibility requirements, FCPA, GDPR, information protection security (IESA), personal identifiable information (PIA), and credit card usage security (PCI), as applicable. * Continually seeks to expand qualified MWDVBE supplier participation in accordance with corporate objectives and policy. * Maintains continual focus on achieving cost reductions/savings/avoidances consistent with annual corporate and department objectives. * Has delegated commitment/signing authority on behalf of ETS for transactions up to $250,000.00. * Advise and work with Corporate Procurement to develop the appropriate purchase order resulting from a negotiated contract. * Demonstrates business maturity with strong interpersonal and communication skills suitable to interact with all levels of management, internal clients, suppliers, and coworkers, promoting accuracy, efficiency, objectivity, fairness, and courtesy. * Adhere to ethical standards and comply with the laws and regulations applicable to the job function Required Skills * Contract risk mitigation (legal, financial, business, and security) * Meet cost savings/reduction goals * Social accountability/meeting Supplier Diversity goals * Bid process management/compliance * Quality documents, i. e. Contracts, RFPs, Statement of Work (SOW's), Letter of Agreement (LOAs). * Contract performance management Education * A Bachelor's degree in a business-related field or commensurate appropriate business experience in lieu of a bachelor's degree. * MBA preferred. ETS believes in a Total Rewards philosophy for our employees, and they include: * Health, Vision, Dental insurance plans to choose from * Generous continuous learning support, from individual learning grants to up to 6 classes a year for tuition reimbursement as well as on-line learning access! * Generous PTO and vacation time to balance your work and life * Additional 8 hours of PTO for volunteer work * Retirement plan (401(a)) and traditional Roth (403b) with company contribution * Commuter Benefits, Pet Insurance, 1 year subscription to Calm App ETS is mission driven and action oriented * Diversity, equity, inclusion, and belonging is at the forefront of the ETS employee's daily work. To further foster an inclusive environment ETS is home to a wide variety of Affinity groups that celebrate the diversity of our talented employees. * How about cultivating growth, innovation, and continuous transformation for the next generation of rising professionals as leaders? ETS offers multiple Business Resource Groups (BRG) for you! * Are you passionate about volunteering and being active in your career and community? ETS offers our Center for Advocacy & Philanthropy (CAAP) where we encourage ETS employees to become active volunteers in their communities and schools through the ETS Cares Giving Campaign. Our employees can support any 501c3 or eligible charity of their choice. ETS is an Equal Opportunity Employer comprised of people with different experiences, strengths, and backgrounds who share a passion for advancing quality and equity in education. We are dedicated to building teams that reflect the various backgrounds, experiences, and identities of those we serve. The Talent Acquisition team strives to ensure candidates enjoy a fair and equitable hiring process. We believe our differences empower us to be a better team, making better decisions and delivering better results.

Created: 2024-11-02