Project Contracts Manager

When you ask a Hoffman employee what stands out most about the company, across the board they say, "the people". Hoffman provides employees with the freedom and independence to solve challenges without bureaucratic second-guessing, opportunities to build the most exciting projects and amazing benefits. We provide health insurance, paid time off, a generous retirement program and highly competitive pay."¯We take care of each other by offering free primary healthcare to our employees and their families through our dedicated healthcare clinics."¯ We encourage team building and giving back through community events. Hoffman is an employee-owned company, giving our employee-owners a stake in the company's long-term success. Headquartered in the Northwest, Hoffman has been building some of the most exciting projects in the world for over a century. We work in a wide range of markets; from urban high-rise towers and cultural projects such as museums and libraries; to advanced technology, industrial manufacturing facilities; water treatment plants; healthcare facilities and more. We have had the good fortune to build many of the region's most significant and challenging projects, including the Portland International Airport, Space Needle Century Project, Oregon Convention Center, Seattle Central Library, MoPOP, Colman Dock, Washington Park Reservoir, Portland's South Waterfront, Tillamook Creamery Visitors Center, Doernbecher Children's Hospital and many more. Our people take pride in their work, support each other above all else, and drive our commitment to exceptional construction. Many of our employees have been here for 30+ years; people often join us straight out of college/apprenticeships and stay for their entire careers. We are looking for builders with a wide range of talent to join our team; could you be the next employee of Hoffman? Position Summary:The Project Contracts Manager will work within the Operations Department and will report to the Project Director. This position is responsible for managing all aspects of the owner, subcontractor, and vendor contracts for large scale construction projects. This role involves participating in the negotiation of the contract with the project owner, managing the negotiations of subcontracts and vendor agreements, , reviewing draft documents, and managing all project related contracts to ensure compliance with legal requirements, project specifications, and company policies. The Project Contracts Manager will work closely with the clients, project managers, legal team, risk management, subcontractors, and vendors to facilitate smooth project execution and resolve any contractual issues that arise. This is primarily a project based position but may include working from one of the corporate regional offices with frequent visits to the project site. The position may require extended hours or travel depending on project needs and deadlines. Essential Responsibilities: * Contract Negotiations and Drafting: * Draft, review, and negotiate contract terms and conditions, including client agreements, subcontracts, and vendor agreements. * Contract Management: * Manage the lifecycle of contracts from inception through completion, including monitoring performance, compliance, modifications, and extensions. * Ensure that all contractual obligations are met by coordinating with relevant stakeholders and project teams. * Compliance and Risk Management: * Ensure all contracts comply with applicable laws, regulations, and company policies. * Monitor compliance with contract terms and conditions, address any non-compliance issues. * Identify potential risks in contracts and develop strategies to mitigate them. * Address and resolve any disputes or claims related to contracts in a timely manner. * Ensure adherence to safety regulations and environmental guidelines. * Documentation and Reporting: * Maintain accurate and organized records of all contracts, amendments, modifications, and related documentation. * Prepare and present regular reports on contract status, performance, and compliance to senior project management. * Collaboration and Communication: * Serve as the primary point of contact for all contractual matters between clients, subcontractors, and internal teams. * Collaborate with project managers, legal advisors, and other stakeholders to ensure alignment and resolve issues. * Provide guidance and training to project team members on contract-related matters. * Facilitate clear communication regarding contract terms, changes, and project requirements. * Resolve disputes and issues related to contract performance and obligations. * Project Coordination: * Collaborate with project managers to align project practices with contract terms. * Ensure timely execution of contract deliverables and milestones. * Monitor project progress and performance against contractual obligations. * Documentation and Reporting: * Maintain accurate and organized records of all contract documents and correspondence. * Prepare and present regular reports on contract status, performance metrics, and risk assessments. * Document and track contract changes, claims, and negotiations. Qualifications: Professional Experience and Education * Bachelor's degree in Business Administration, Construction Management, Law, or a related field; or the equivalent combination of education and relevant work experience. Advanced degree or professional certification (e.g., PMP, CCM) preferred. * Minimum of five years of proven experience employed by a General Contractor in the role of project manager and/or contracts management on large scale commercial, industrial or advanced manufacturing construction projects. Position Related Skills * Strong understanding of construction contracts, legal terminology, and regulatory requirements. * Excellent negotiation, communication, and interpersonal skills. * Strong analytical and problem-solving abilities. * A strong ability to identify and address potential issues and discrepancies in contracts. * Capability to manage contract-related teams and influence stakeholders. * Effective in managing multiple contracts and projects simultaneously, if required. * Skilled in resolving disputes and managed contract-related conflicts. * Project Management skills, including the ability to work independently and collaborate with a team. * Experience with presenting and conducting training for project team members associated with the management of contracts, claims and negotiations related to the project. * Ability to use research, analysis and consulting techniques, federal, state, and local government laws, and regulations. * Ability to research and mine data to obtain relevant data, evaluate complex situations, develop creative alternatives, and provide recommendations. * Proficient in Procore, Windows and Microsoft Office 365 (Excel, Word, Outlook, Power Point and Teams), and have a general understanding of working within a computer network. * Highly developed visual observation and interpretation skills. * Ability to work well and maintain a cooperative attitude through high-pressure situations. * Excellent time-management skills and ability to multi-task and prioritize work while frequently interrupted by phone calls and questions on work in progress. * Excellent written and oral communication skills; interpersonal skills involving the ability to establish trust, mediate conflict, maintain confidence and understand social behavior and interactions. * Ability to work with all organizational levels to influence actions and negotiate outcomes. * Ability to travel within assign geographical area, overnight as needed. * Patience and professionalism are essential. Physical and Mental Requirements: * Standing/Walking/Sitting: workday is combination of standing, walking and sitting. * Must be able to climb stairs: 5% of day. * Hands/Arms: constant use of hands/fingers for mouse/keyboard/computer use. * Sight: visual acuity in near, mid, and far range vision. Color vision, peripheral vision, depth perception, hand/eye coordination. * Hearing: sufficient to hear conversational levels in person and over the telephone. * Speech: sufficient to make oneself heard in person, speak in front of groups, and be understood over the telephone. * Lift/Carry: Up to 20lbs. Computer - minimal. * Bending/Twisting: minimal. * Kneeling/Crouching/Crawling: minimal. * Constant mental alertness, accuracy, and attention to detail required. * Must be able to work independently, make decisions, and follow through on all assignments. * Must use creativity, independent judgment, and organizational and problem-solving skills to determine best method to accomplish desired results. * Must be able to plan and organize work. * Must possess strong organizational and computer use skills and have a high level of competency to read/write/speak English, interpret construction related documentation and communicate with coworkers. Please note, we are not able to offer sponsorship or relocation for this position #LI-CS1

Created: 2024-11-02