Contract Manager

The Department of Homeless Services is comprised of 2,000 employees and with an annual operating budget of over $1 billion. DHS is one of the largest organizations of its kind committed to preventing and addressing homelessness in New York City. Collaborating with other public agencies and not-for-profit partners, DHS works to prevent homelessness before it occurs, reduce street homelessness and assist New Yorkers to transition from shelter into appropriate permanent housing. Financial Services is responsible for the Department of Homeless Services (DHS) Administrative Other Than Personnel Services (AOTPS) Budget, Payment Services and Contract Management. These functions cover non-human Services actions that support agency wide operations impacting the core services DHS provides to our homeless population. The Financial Services Department centralizes and manages the above-mentioned services to assist program operations on these administrative tasks. The Department of Homeless Services is recruiting for two (2) Associate Staff Analysts to function as Contract Managers, who will: * Review contract proposals and performance reports to ensure compliance with the agency's requirements, and federal/state/city guidelines. * Prepare responses to contract inquiries made by OMB, MOCS, Comptroller's Office, ACCO's Office and other entities. Prepare and submit mandated contract performance reports to the ACCO's Office. * Make recommendations concerning the awarding of contracts, provision of additional funding or defunding of contracted services. Collaborate with Trades and Capital Units to plan and initiate new contracts. * Monitor MOCS Annual Plan Tracking report to ensure timely contract registrations. * Review invoices and ensure payments are in accordance with contract specifications and applicable federal, state, and city guidelines. * Responsible for ensuring that contractors operate within contractual limits and state/federal guidelines. Provides technical contract expertise to contractors and subordinates. * Establish Contract Burn Rates and matrix for planning purposes. * Evaluate prospective contractors' budgetary proposals and financial reports. * Work with the Facilities & Logistics Procurement unit to project and establish project cost on various projects. * Review EAM database for project cost and advise on replacement vs repairs on items like boilers, HVAC systems, etc. * Make regular summary reports to higher management on contract performance, including a final report at contract closure. * Work with legal counsel to solicit bids for contract proposals. * Establish and implement control mechanisms to facilitate program evaluation and monitoring of the agency's operations as well as the contractors' performance. Minimum Qualifications 1. A master's degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and the Council for Higher Education Accreditation (CHEA) in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and one year of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; or in management or methods analysis, operations research, organizational research or program evaluation; or in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area; or 2. A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and the Council for Higher Education Accreditation (CHEA) and three years of satisfactory full-time professional experience in the areas described in "1" above. Residency Requirement New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview. Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Created: 2024-10-22