Administrative Clerk - Tennessee

Jamison Professional Services, Inc. ("Jamison") is currently seeking a qualified and motivated candidate for the position of Administrative Clerk.Job Title: Administrative ClerkDESCRIPTION OF SERVICES:Administrative Clerk will perform as a Clerk in the Administrative Division in the Nashville, Tennessee office.REQUIRED AND DESIRED KNOWLEDGE, SKILLS AND ABILITIES:The General Clerk shall be proficient in Microsoft Office software programs (i.e., Word, Excel and Outlook).- Skill in meeting and dealing with people in a courteous and tactful manner.- Skill in managing schedules and deadlines to accomplish activities while remaining on target.- Skill in operating a computer terminal, or personal computer, in order to produce a wide range of documents.- At minimum, a high school diploma or GED.- A minimum of three years' experience with clerical duties in a professional environment.Job Duties and Responsibilities:The Contractor shall provide services to include, but not limited to the following:1a. Produces a variety of written documents utilizing varied and advanced word processing software functions, working from handwritten draft, edited copy, or electronic files created by another staff member.- Uses a variety of advanced word processing functions, e.g., to create tables of contents and lists of exhibits. Creates, copies, edits, makes insertions and deletions, and moves text throughout a single document and from one electronic word processing file to another. Stores, retrieves, and prints a variety of documents to include those requiring complex formats such as graphics or tables within text.- As required, secures statistical or other information from files and related sources when required, and inputs selected information into appropriate database or spreadsheet files. Sorts, calculates and retrieves data for standard reports, uses graphics software to provide graphic symbols, charts and graphs for viewgraphs.1b. Provides a variety of ancillary office support functions requiring some subject-matter knowledge of the assigned unit's programs and operations. In this regard performs a full range of clerical assignments.- General responsibility for support of sections within the Administrative Division with special emphasis on back-up for the front desk. - Escorts visitors for the Administrative Division (maintenance personnel, service technicians, shred company, etc.).- Maintains supply stock levels and helps to maintain the supply stock rooms and ensures they are clean and organized.- Mail runs (this will include the need to take certified mail to the post office 4 blocks away).- Checks copier levels of paper, toner, staples, waste toner level and general workability. Notifies IT if there are any errors.- Moves supplies and equipment that arrive to the proper storage or staging area at the direction of the Administrative Division staff that are responsible for said items.- Provides support for reception "Front Desk". Meeting and greeting visitors, logging them into the visitor system and notifying the person they are here to see.- Assists receptionist in assignment of conference rooms, applying postage to letters/packages and certified mail. Receives and ships UPS/FedEx. Receives and distributes hand delivery items to internal staff and visitors as appropriate.- While manning the front desk, monitors the CCTV of the exterior doors, resets the alarm panel when appropriate and communicates with the MegaCenter of the status of alarms that go off.- Operates copying machine. Displays working familiarity with essential machine features to ensure the required number of copies are produced in the proper format. Collates and staples material as necessary.- Sorts and arranges material for filing and files material in alphabetical, numerical or chronological order. Locates filed material based on working knowledge of office filing system. Receives case files or other materials which have been classified and files under established file headings. Prepares cross references as necessary and as required, participates with office staff m file close-out. - Performs other related duties as assigned.HOURS OF OPERATION: Work will be performed 40 hours per week during normal business hour, from 8:30 a.m. to 5:00 p.m. (work hours may vary depending on the office's needs), Monday through Friday, excluding Federal holidays. The individual shall work in an office setting; some walking, standing, bending, and carrying of small office items is required. This position is not a telework eligible position.PRIMARY PLACE OF PERFORMANCE: 719 Church Street, Nashville, Tennessee 37203Clearance Level Required: Must be able to pass a Federal Background check.Jamison Corporate Overview:Jamison Professional Services, Inc. (Jamison) is a Service-Disabled, Veteran-Owned Small Business (SDVOSB), certified Minority Business Enterprise (MBE) headquartered in metropolitan Atlanta, Georgia. We specialize in providing professional management, administrative, healthcare, court reporters and transcriptionist experts, and document/ record and telehealth operational support solutions to U.S. Government, State and commercial clients. Jamison is a nationwide professional staff augmentation company, that helps commercial clients and government agencies expand their talent acquisition reach by sourcing, assessing, developing, and managing the talent that enables them to be successful.Jamison offers a wide range of employment opportunities in the commercial and government sectors. We seek employees who share our values of service excellence, integrity, and professionalism.Jamison affords equal employment opportunity to all individuals, regardless of race, creed, color, religion, gender, national origin, ancestry, age, marital status, veteran status, disability, medical condition, gender identity, or sexual orientation. Our employees, as well as applicants and others with whom we do business, will not be subjected to sexual, racial, religious, ethnic, or any other form of unlawful harassment and/or discrimination. In addition, Jamison adheres to the equal employment opportunity requirements of all states and localities in which it does business.Jamison's commitment to equal opportunity is applied through every aspect of the employment relationship, including, but not limited to, recruitment, selection, placement, training, compensation, promotion, transfer, termination, and all other matters of employment.Applicants may be required to successfully complete an online assessment to determine qualifications for positions requiring specific skills.All applications must be submitted through our application system at:

Created: 2024-10-22