Grants & Contracts Manager
Internews - Arcata, CA
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ABOUT THE OPPORTUNITY The Grants and Contracts Manager reports to the Vice President of Grants and Contracts and oversees administration of proposals, awards, acquisition contracts and procurements of goods, and assistance subawards, in compliance with prime funder requirements and Internews policy. As a business operations support position, this role requires excellent written communication that provides friendly, supportive, creative solutions and guidance to programmatic counterparts, while navigating complex and difficult situations that require informed consideration of issues outside the department. LOGISTICS Internews has US offices in Arcata, CA and Washington, DC which support a hybrid workforce with staff working remotely, fully in-office, or partially remote. This is a remote-based role, and candidates based anywhere in the United States will be considered. Applications will be reviewed on a rolling basis, so candidates are encouraged to apply soon. The preference is to fill this position as an internal hire within Internews. OUR COMMITMENT TO FOSTERING A CULTURE OF BELONGING We are an organization of dynamic, mission-driven individuals who are passionate about our core values and about supporting positive change in the world. We pride ourselves on our commitment to innovation and flexibility. We believe that diverse teams are strong teams, and work to support an ethic of belonging, dignity, and justice for all people. Our current team includes a mix of genders, parents and non-parents, and people of multiple races, nationalities, ages, genders, sexual orientations, and socioeconomic backgrounds. We are an EEO employer and encourage candidates of all races, genders, ages, orientations, ethnicities, and national origins to apply, and welcome those with alternative backgrounds and experiences. DAY-TO-DAY TASKS will include: * Leads a small to mid-size team of analysts, overseeing their work on all elements of Grants and Contracts responsibilities, including proposal review/approval/submission, funding award and negotiation, subgrant administration, and procurement, and providing/securing back up support in performance of those responsibilities, as necessary. * Plans and coordinates Grants and Contracts support for defined program portfolio, with direct impact on the short-term operational results of the department. * Provides key input to the department, including new proposals and input to annual strategic planning processes. * Manages funding proposals/applications process including reviewing, editing, approving, and submitting applications in compliance with funder requirements and Internews policy. * Analyzes proposal budgets for accuracy, completeness, and compliance with funder requirements and Internews policy. * Communicates at an expert level with funders regarding negotiation of award terms and conditions, award amendments, waivers, and approvals, as required. * Conducts and documents analysis of proposed procurements for compliance with funder requirements and Internews policy requirements, including cost reasonableness and allowability. * Drafts and, within delegated authority threshold, approves service contracts and amendments. * Provides expert guidance to program staff and operational departments on funding award compliance issues, communicating complex and difficult considerations, regulations, and solutions in a clear and concise manner. * Liaises closely with other departments to achieve operational results. * Makes moderate improvements to processes within defined program portfolio and department. * Leads trainings for program staff and operational departments on Grants and Contracts policies and procedures with respect to funding proposals, funding award negotiation and accepance, procurement, and contracting. * Manages analyst(s) in performance of risk and capacity assessments of potential subrecipients and formulates and applies informed subgrant agreement risk mitigation provisions. * Manages analyst(s) in performance of documentation of analysis of proposed subgrants for compliance with funder requirements and Internews policy, including cost reasonableness and allowability. * Manages analyst(s) in drafting of subgrant agreements and, within delegated authority threshold, approves subgrant agreements and modifications. * Manages analyst(s) in review and tracking of subgrant financial reporting, investigating financial discrepancies or deficiencies. * Establishes and maintains proposal, award, project, and procurement records in Internews' Enterprise Resource Planning (ERP) platform, including significant data entry responsibilities. * Establishes and maintains proposal, award, project, and procurement files in Internews' digital auditable records, setting and managing access permissions. * Prepares procurement documentation for audits. * Serves as/supports point of contact for procurement audit issues. * In all duties, upholds Internews' Core Values and demonstrates commitment to fostering a culture of belonging. * Other duties as assigned. QUALIFICATIONS WE'RE LOOKING FOR Required * University degree or equivalent lived/professional experience. * 7 years' relevant prior experience, including demonstrated understanding of and past experience in administration of US Government (USG) grants, cooperative agreements, and contracts. * Excellent writing and editing skills. * Excellent communication skills. * Excellent critical analysis skills. * Creative and cooperative problem-solving skills for complex situations. * Advanced computer skills, including proficiency in current version of MS Office. * Strong command of Microsoft Excel. * Strong database management skills. * Strong organizational skills and attention to detail. Preferred Note: Candidates who do not have these preferred qualifications, but who are interested and willing to learn, are encouraged to apply. * Experience with US Agency for International Development (USAID) awards highly desirable. * Experience with administrative systems of international Non-Governmental Organizations highly desirable. * Experience in administration of procurements of goods and services, including development and evaluation of RFPs/RFQs, is helpful. The annual salary range for this position is US $80,8000 - US $105,100. This position is being offered and hired by Internews Network. Benefits will be consistent with Internews Network's offerings and will be reviewed during the hiring process. Additional information can be found on our Benefits page. Internews Network is an EEO/AAP/OFCCP employer. Every qualified applicant will be considered for employment. Internews does not discriminate based on race, gender, gender identity or orientation, genetic information, age, national origin, marital status, disability status, political ideology, military or protected veteran status, or any other characteristics protected by applicable law.
Created: 2024-10-12