Event Coordinator
Haven Staffing Solutions Corp - New York City, NY
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The major responsibilities and daily functions of this role include: Events Planning and Management Work closely with the Senior Manager of Events and Communications to plan and execute development events, including conferences, donor engagement events, advisory board meetings, local parlor meetings, missions, and retreats Plan and execute select marquee events for educational divisions Managing staff at events, coordinating across departments Budget management: Create and manage the event budget, allocate funds, monitor expenses, and ensure the event stays within budget Liaise with vendors, and staff, negotiate contracts, and build relationships Keep event plans on schedule and ensure events are carried out successfully Turn the event vision into a memorable experience for attendees Communications Partner with Ideas division to implement vast digital communications Help manage multiple departmental calendars Coordinate and support direct mail campaigns by project managing and liaising with vendors Develop, organize, and manage development assets, including photos, videos, audio recordings, graphics, collateral materials. Assist with design and development of collateral materials and webpages to support campaigns Work closely with graphic designers to create new branding and marketing materials, both digital and physical. Development Division Support Attend key development meetings Help maintain accurate portfolio data, updating addresses, emails, and names as needed Assist with donor prospecting and research Support the development team in various stewardship and cultivation activities Partner with the Data division on various reporting and donor database projects, maintaining accurate information for external communications Strategize opportunities for donor engagement at any relevant functions, including educational student programs Required Qualifications: Undergraduate degree Strong attention to details Project management experience Advanced Microsoft Office Suite skills - proficiency in Excel, Word, PowerPoint, etc.. Excellent communication skills, both verbally and written Interpersonal and relationship management skills Strong ability to prioritize and navigate multiple large projects/events Consistent availability on weeknights and weekends
Created: 2024-09-16