ADMININISTRATIVE ASSISTANT
SCO Family of Services - Deer Park, NY
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Accept and screen phone calls; route calls Open, sort, review and distribute mail, publications and other correspondence; prepare responses to routine inquiries Type memos, reports, meeting minutes which may be confidential in nature. Maintain confidentiality Establish, maintain and revise record keeping and filing systems. Classify, sort and file correspondence, records and other documents Photocopy materials Independently perform assigned financial functions: Process/code all billing, invoices, petty cash, purchase order, and requisitions in a timely manner and code in accordance with agency procedures (Verizon, Cable and related vendors). Payroll-prepare, process forward payroll; maintain payroll records. Billing - Submit consumer billing each month in a timely manner Compile census each month for each house on prescribed forms and submit to billing Department Maintain accurate inventory of all office supplies and place monthly orders accordingly Responsible for overseeing the repairs and maintenance of office equipment Maintain accurate record of all cell phones and beepers within the program; collect equipment when it is no longer being used by assigned person and secure this equipment until reassigned. Receive incoming deliveries and submit all necessary paperwork for processing Assist with scheduling appointments and meetings as needed or as requested Maintain up-to-date records for vehicle repair log Filing and distribution of requisitions, PCN's and SCIP/CPR certificates Create overtime reports bi-weekly Update ATM card accounts numbers Collect, inform and submit Green Purchase Orders to A/P department when supplies are received Other duties as requested by supervisor Qualifications High School Diploma Proficiency with word processing, Microsoft Office, Word, Excel Good verbal and writing skills Excellent telephone skills Outstanding secretarial skillsSCO Family of Services is an Equal Opportunity Employment Employer.
Created: 2024-09-07