Administrative Assistant

We are seeking an Administrative Assistant for a very important client.- Greet and Check-in employees, vendors and visitors by following company?s COVID-19 SOP- Answer, screen and forward incoming phone calls- Provide basic and accurate information in-person and via phone/email- Receive, sort and distribute daily mail/deliveries (incoming/outgoing)- Perform other assigned tasks to support admin team, such as filing, photocopying, make purchasing list, post signs in the office, reports, etc. - Ordering supplies, snacks and beverage, meals - Help on shipping and receiving- Help coordinating the maintenance and repairs for HVAC, plumbing, electrical, doors, ADT alarm, copiers/printers, indoor plants, shred it, business cards and signage, etc.- Managing Janitorial service. Ensure office, lunchroom areas are tidy and clean - Maintaining the door access badges and badge list, office seating chart - New hire preparation and termination clean-up- Help with domestic and international travel arrangements, including flights, hotels, car rentals, airport pickups, visa and related billing- Assist in company event planning and execution- Support daily operation of admin team, keeping the office organized and functional- Other assigned projects Requirement: The ideal candidate will possess the following qualifications:Requirements:- Needs to be fully vaccinated- 1 to 2 years of administrative related experience in a high-tech environment- College Degree a plus - Customer service attitude- Excellent written and verbal communication skills- Excellent time management skills and ability to multi-task and prioritize work- Attention to detail and creative problem solving skills- Strong organizational and planning skills- Proficiency in MS office, Word, Excel and outlook

Created: 2024-10-19