Creative Assistant/Coordinator

Job DescriptionThis role sits within Heart Haus, the internal creative agency for CVS Health. Reporting to the Group Director, Creative, the Creative Assistant/Coordinator will play an important administrative and supportive role within Group Management team and provide support for a broader team of creatives.This role will suit someone who is a people person, has a positive attitude and is a team player. A self-starter with strong attention to detail and solutions-oriented mindset is necessary. We want to work with someone that is eager to learn, document process, and roll up their sleeves to do what it takes to get the job done. Must be pro-active and capable of figuring things out with little guidance.The ideal candidate will come from a creative team or agency setting and understands the creative industry and common creative and design terminologies. Must also have a strong technical aptitude and be capable of managing complex IT requests and challenges through resolution.Responsibilities include but are not limited to:New Hire Onboarding Support Coordinate, submit and track all IT requests for access, equipment, and software across the creative team as it relates to new hire onboarding Coordinate and collect details from hiring managers for equipment orders and new hire onboarding emails, plus prepare and send onboarding emails based on approved template Coordinate with new hires pre-start to obtain necessary information, equipment preferences, head shots and fun facts Act as point of contact for new hires on day 1 to assist with access challenges and requests Work with other admins to ensure creative new hires are on necessary distribution listsMaintenance & Group Management Support Coordinate, submit and track IT requests for access, equipment, and software for the current creative team and track fixes through resolution Maintain team org charts and documents Monthly review and maintenance of training curriculums, ensure links are updated and working Manage design memberships and keep lists updated on an as needed basis - AIGA, DMI, IHAF, LinkedIn Learning, etc. Assist team with various awards submissions Learn and understand processes within the team, and maintain and document that information Help maintain Group Management documents and shared folders Prepare decks and agendas for meetings Support Group Management with other tasks as assignedAdministrative Support Schedule Group Management monthly 1:1s and various other meetings Coordinate and schedule interviews with contract candidates Support creative team with navigating various systems - expense reports, travel, compliance, etc. Partner with other admins as requiredTimesheets & Compliance Review and approve weekly Workfront timesheets and communicating with team and individuals as needed to enforce compliance Review and approve weekly timesheets for contractors in Fieldglass Support Group Management with driving compliance overall - LearningHub, etc.Breakdown of time: % time1. Onboarding Support (priority, especially during heavy recruiting periods) - 50%2. Maintenance and Group Management Support - 25%3. Administrative Support - 15%4. Timesheets and Compliance - 10%Pay RangeThe typical pay range for this role is:Minimum: 40,600Maximum: 81,100Please keep in mind that this range represents the pay range for all positions in the job grade within which this position falls. The actual salary offer will take into account a wide range of factors, including location.Required Qualifications 3+ years experience as a creative administrator, assistant, or coordinator.COVID RequirementsCOVID-19 Vaccination RequirementCVS Health requires certain colleagues to be fully vaccinated against COVID-19 (including any booster shots if required), where allowable under the law, unless they are approved for a reasonable accommodation based on disability, medical condition, religious belief, or other legally recognized reasons that prevents them from being vaccinated. You are required to have received at least one COVID-19 shot prior to your first day of employment and to provide proof of your vaccination status or apply for a reasonable accommodation within the first 10 days of your employment. Please note that in some states and roles, you may be required to provide proof of full vaccination or an approved reasonable accommodation before you can begin to actively work.Preferred Qualifications Experience working within large and diverse creative teams or agency setting Strong attention to detail, must be extremely detail oriented Exceptional organizational and time-management skills, with the ability to anticipate needs Must be solutions oriented, and drive resolution Excellent organizational skills and communication skills, both written and verbal Must be a people person and enjoy working with and supporting others Highly collaborative and must be a team player Self-motivated, proactive mindset, and a creative problem solver Ability to multi-task, prioritize your work and figure things out with little guidance Strong technical aptitude, capable of managing IT requests and challenges through resolution Must have a fun and positive attitude and willing to do what it takes to get the job done Thrive in a fast-paced environment and manage multiple projects/tasks simultaneously Ability to flex and navigate a large and complex organization Capable of collaborating and partnering with various individuals, teams, and leaders Understanding of common creative and design terminology Proficiency in Microsoft Office Suite - Outlook, Teams, Word, Excel, PowerPoint, OneDrive, SharePoint Familiar with Adobe Creative Suite Experience working in large complex organizations Familiarity with MRM solutions, like Workfront a plusEducationHigh School Diploma or GED required.Business OverviewBring your heart to CVS HealthEvery one of us at CVS Health shares a single, clear purpose: Bringing our heart to every moment of your health. This purpose guides our commitment to deliver enhanced human-centric health care for a rapidly changing world. Anchored in our brand - with heart at its center - our purpose sends a personal message that how we deliver our services is just as important as what we deliver.Our Heart At Work Behaviors support this purpose. We want everyone who works at CVS Health to feel empowered by the role they play in transforming our culture and accelerating our ability to innovate and deliver solutions to make health care more personal, convenient and affordable. We strive to promote and sustain a culture of diversity, inclusion and belonging every day. CVS Health is an affirmative action employer, and is an equal opportunity employer, as are the physician-owned businesses for which CVS Health provides management services. We do not discriminate in recruiting, hiring, promotion, or any other personnel action based on race, ethnicity, color, national origin, sex/gender, sexual orientation, gender identity or expression, religion, age, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

Created: 2024-10-19