Manager of Accounts Payable Invoices/Payment Processes

SPECIFIC RESPONSIBILITIESResponsible for managing the operational functions of the department, including reviewing and processing invoices, Employee Expense Reports, check requests/stipends, rents, Petty Cash, and MetroCards.Manage/track payments to Priority Vendors and provide follow-up as needed.Review all Vendor statements and provide follow-up as needed.Manage staff to ensure timely processing of invoices, Employee Expense Reports, rents, Petty Cash replenishments and MetroCards requests received from Program, via Coupa and/or Inter-office mail.Oversee the review of all approved invoices from Program in Coupa to detect and correct potential errors, prior to posting for payment. Assist AP Staff in this regard, as required.Review pending receipts and pending invoices in Coupa and issue follow-ups as needed to move these to municate, educate, and train staff in the implementation of Agency initiatives (e.g. Coupa).Manage the performance of the Accounts Payable staff to ensure compliance with Agency Guidelines and Procedures.Identify and develop process improvements that will increase accuracy and efficiency within the Department.Train, coach and hold staff accountable for achieving established and new performance plete Performance Reviews for all staff, annually.Assist Accounts Payable Coordinators, when needed, in the processing of vendor invoices and the disbursement process.Work closely with Fiscal Staff to maintain the accuracy and integrity of financial reporting and payments.Provide assistance with Audit requests, as needed.Create and maintain 'desk' procedures for the various Departmental functions and processes, including the analysis of key controls and reporting requirements.Ad-hoc reporting and all other duties as assigned by SCO Management.Serve as backup to the Department Director.Serve as backup to the AP Department staff, as needed.QUALIFICATIONSBachelor's Degree in Finance or Accounting or equivalent combination of education and work experience.Minimum of 10 years of experience in Accounts Payable preferably in a not-for-profit organization.Proven ability to lead an Accounts Payable function.Experience with Serenic and Coupa a plus.Proficient user of Microsoft Office Suite.Strong communication skills (both verbal and written), organizational skills and problem solving skills.Demonstrated experience with Project Management and Process Improvements.RELATIONSHIP WITH OTHERSBe a team player.Have a strong sensitivity to cultural differences present among staff and clients within our Agency (Diversity, Equity, Inclusion and Belonging).Be courteous and responsive to colleagues and clients, by developing a mutually respectful partnership with those served.WORKING CONDITIONSIn-office setting, and the ability to work remotely.

Created: 2024-11-02