Administrative Assistant

Job DescriptionWFH-Flexible Hartford, CT(currently 2 days a week in office) The Administrative Assistant, performs advanced and diversified administrative and clerical support for the Associate Vice President of the IT Clinical Platform within Enterprise Products and her leadership team. This individual will be entrusted with handling sensitive and confidential matters and perform support functions which require a broad and comprehensive knowledge of company policy and procedures. They also structure and organize activities to facilitate the efficient operation of the department. The position is most suited for an individual who can handle multiple tasks and work quickly and effectively to organize data and meet deadlines. Complete confidentiality and absolute discretion are mandatory for this position.Duties will include, but are not limited to: Calendar management for the Associate Vice President, and leadership team Creation, Review, Refinement, Analysis of Microsoft Office Documents (Excel, PowerPoint, etc.) On-boarding all new employees to the team, ordering laptops, software, hardware, cell phones, etc. Will also require working as a team with other administrative assistance on special assignments Coordinate office moves Assist with vendor SOWs Managing and ordering office supplies, printers, copiers, etc. Submit IT requests as needed for department Expense reports, booking travel, filing, presentations and copying, as needed Meeting coordination and support department communications to include Town Halls, video meetings, and other events Work with facilities to manage the team and building's needs Maintain department organization charts Order catering for events and meetings as needed Attend meetings, record minutes, and help in the creation of staff meeting agendas Strong interpersonal communication skills (written & verbal) Must be able to communicate effectively with all levels and prepare effective written documents Must be self-directed and possess excellent organizational skills Experience developing ways of accomplishing goals with little or no supervision, working autonomously to complete objectives and determine when escalation of an issue is necessary Ability to manage multiple priorities simultaneously and experience coordinating and scheduling multiple events simultaneously Proven time management skills such as prioritizing/organizing and tracking details and meeting deadlines of multiple projects with varying completion dates Experience building and maintaining relationships within and across teams Strong interpersonal communication skills (written & verbal) Must be able to communicate effectively with all levels and prepare effective written documents Must be self-directed and possess excellent organizational skills Experience developing ways of accomplishing goals with little or no supervision, working autonomously to complete objectives and determine when escalation of an issue is necessary Ability to manage multiple priorities simultaneously and experience coordinating and scheduling multiple events simultaneously Proven time management skills such as prioritizing/organizing and tracking details and meeting deadlines of multiple projects with varying completion dates Experience building and maintaining relationships within and across teams Expert proficiency and advanced level skill with Microsoft Office programs including Outlook, Excel, Word, and PowerPointRequired Qualifications 2+ Years of administrative assistant experience managing calendars for multiple individuals in Executive Director, VP Levels, and aboveCOVID RequirementsCOVID-19 Vaccination RequirementCVS Health requires certain colleagues to be fully vaccinated against COVID-19 (including any booster shots if required), where allowable under the law, unless they are approved for a reasonable accommodation based on disability, medical condition, religious belief, or other legally recognized reasons that prevents them from being vaccinated. You are required to have received at least one COVID-19 shot prior to your first day of employment and to provide proof of your vaccination status or apply for a reasonable accommodation within the first 10 days of your employment. Please note that in some states and roles, you may be required to provide proof of full vaccination or an approved reasonable accommodation before you can begin to actively work.Preferred Qualifications 3+ years Microsoft Excel experience and work with pivot tables and vlookups2+ years experience supporting executive levelsEducationHigh School Diploma or GED requiredBusiness OverviewBring your heart to CVS HealthEvery one of us at CVS Health shares a single, clear purpose: Bringing our heart to every moment of your health. This purpose guides our commitment to deliver enhanced human-centric health care for a rapidly changing world. Anchored in our brand - with heart at its center - our purpose sends a personal message that how we deliver our services is just as important as what we deliver.Our Heart At Work Behaviors support this purpose. We want everyone who works at CVS Health to feel empowered by the role they play in transforming our culture and accelerating our ability to innovate and deliver solutions to make health care more personal, convenient and affordable. We strive to promote and sustain a culture of diversity, inclusion and belonging every day. CVS Health is an affirmative action employer, and is an equal opportunity employer, as are the physician-owned businesses for which CVS Health provides management services. We do not discriminate in recruiting, hiring, promotion, or any other personnel action based on race, ethnicity, color, national origin, sex/gender, sexual orientation, gender identity or expression, religion, age, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

Created: 2024-10-19