Accounts Payable Specialist

The Accounts Payable ("AP") department is comprised of three main groups: dealer billing, claims, and SG&A expenses. The AP Associate will assist colleagues in all groups with a focus on dealer billing payment processing. The primary tasks include but are not limited to creating and maintaining Excel schedules and import templates, preparing financial transactions on bank portals, sending remittance advice to clients for initiated payments, performing invoice reconciliations, and verifying, classifying, computing, and posting accounts payable data in the accounting system of record. The AP Associate must be very comfortable managing large volumes (10K+ lines) of data in Excel to handle AP tasks, and the Associate must be very detail-oriented, always following through to ensure tasks are completed accurately. To perform this job successfully, the candidate must be a proactive, dependable team player with a great customer service orientation and ability to learn quickly.ESSENTIAL DUTIES & RESPONSIBILITIESThis is a hybrid role located in Boca Raton, FL.Build and maintain Excel-based schedules, reconciliations, reports, and templatesManage a large task list, illustrating ability to prioritize deliverables with tight deadlinesUnderstand our growing vendor population and request updates to vendor profiles as necessary to improve organization and/or streamline payment processesPossess working knowledge of how to read a form W-9 and evaluate whether vendor relationship will require 1099 filingsReconcile vendor statements and invoicesResearch, understand, and record transactions in accounting system of recordReconcile variances in accounting system's general ledger and AP subledgerProcess and record over 100 SG&A invoices per monthImport payables data and process payments for 1,000+ dealer billing and claims transactions per monthMaintain segregation of duties and uphold strong control environment when processing AP transactionsConsistently maintain highly organized scans/electronic filing for AP record keepingSupport process improvement and automation initiativesMust display initiative and consistently follow-throughCommunicate clearly, courteously, and effectively with external and internal stakeholders on behalf of the AP departmentHigh School Diploma or equivalent, bachelor's degree preferred1 or more years of experience in Accounts Payable, Accounting, or similar finance role preferredStrong analytical and problem-solving skillsExcellent verbal and written communication skillsMust have initiative, with the ability to multi-task and effectively balance priorities to meet tight deadlines in a fast-paced environmentHighly organizedProficiency in MS Office required, especially intermediate (or higher) Excel skills (v look up, pivot tables, formulas)

Created: 2025-01-30