Front Desk/Administrative Assistant/Accounts Payable

*Job Description*This position will be responsible for greeting guests, answering calls and assisting with other office duties. Candidate will also be responsible of accounts payable for multiple entities. Must have experience with data entry (posting and paying invoices), vendor relations.*Skills:** Strong attention to detail* Strong organizational skills* Good writing skills* Strong Communication skills* A passion for perfection in a fast paced environment* Ability to work independently or with others* MS Word, Excel, Outlook experience (Ability to write professional correspondence and create various spreadsheets)* Quick Books experience preferable.*Job Responsibilities:** Answer phones and route calls to the correct person/ take messages* Plan in-house or off-site activities (I.E. holiday parties, celebrations and conferences)* Provide general support to visitors* Schedule meetings and coordinate calendars for executives* Make travel arrangements for executives* Perform office duties that include ordering supplies, ordering lunches, and organizing files* Open, sort and distribute incoming mail, emails, and other correspondence.* Serve as the point person for office manager duties including: maintenance, mailing, supplies, equipment, bills, errands, shopping* Maintain the office condition and arrange necessary repairs* Setup New Vendors in QuickBooks for all companies.* Work with the accounting department to ensure that all invoices are booked and paid on time* Manage contract and price negotiations with office vendors and service providers* Manage office General and Administrative budget, ensure accurate and timely reporting* Address employees queries regarding both office and vendor issues*Requirements:*· High School DiplomaJob Type: Full-timePay: From $20.00 per hourBenefits:* 401(k)* Dental insurance* Health insurance* Health savings account* Paid time off* Vision insuranceSchedule:* 8 hour shift* Day shift* Monday to Friday* Overtime* Weekends as neededExperience:* Executive administrative support: 3 years (Required)* Accounts payable: 3 years (Required)Work Location: In person

Created: 2025-01-25