Finance Manager
Housing Authority of the City of Yuma - Yuma, AZ
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*Summary*The Finance Manager performs highly responsible administrative work in developing, managing, and coordinating an effective management system for the Agency, which includes strategic planning and accountability for fiscal and managerial results, Agency-wide budget, resources management and financial management functions and management of the Agency's fiscal operations. The duties listed below illustrate the various types of work that may be performed. The omission of specific statements regarding duties does not exclude them from the position if the work is similar, related, or a logical assignment in association with this position._*To learn more about the application process please visit and Responsibilities*Process monthly Housing Assistance Payments (HAP).Sets up direct deposit and direct deposit verification for landlords as requested and in accordance with relevant policies and procedures.Accepts, codes, and posts receipts, rent payments, portability payments, late charges, work orders, and other relevant documents. Makes copies for distribution to appropriate staff and provides totals and payments to accounts payable personnel for deposit.Posts (credits/debits), balances, and reconciles tenant and landlord accounts. Ensures timely updating of system to reflect late rent and prepares late notices.Subject to approval of Property Managers and/or the Deputy Director, applies/posts resident charges to accounts (e.g., late fee, court cost fee, returned deposit fee, maintenance/move out charges).Maintains and reconciles a variety of ledgers and accounts for all Programs, examines financial transactions to ensure accuracy, and corrects financial records as necessary.Works with appropriate Agency personnel in reconciling tenant accounts to ensure credit/debit balances tie to the general ledger and to the computer-generated and manual subledgers.Reviews bank statements for all bank accounts and perform monthly bank accounts reconciliation.Collects appropriate data, makes appropriate entries into system to document business transactions, and prepares reports as assigned.Maintains/updates monthly escrow saving data for families in Family Self-Sufficiency (FSS) program and submits to the Community Service Manager and Deputy Director for review.Prepares Journal Vouchers/written authorization for system or daily and monthly financial transactions, outside of payroll and vendor checks, as an integral part of the audit trail to ensure effective tracking of financial data from the general ledger to the source document.Assist Deputy Director with budget and cost controls, financial analysis, accounting practices, payroll functions, purchasing, and ensures timely financial and statistical reports regarding Public Housing, Section 8, non-federal funds, and managed projects for management and finance committee use. Analyzes and interprets financial data and recommends changes to improve systems and financial performance.Assist Deputy Director with the preparation of various regular reports to ensure timely flow of information to the Executive Director and the Board of Commissioners regarding the financial condition of the Agency. Forecasts revenue for the Agency, develops fiscal impact statements, and provides advice on economic development activities.Develops and maintains an efficient internal auditing system to assure integrity in the use of funds, equipment, materials, and personnel to safeguard the Agency's funds and property.Prepares timely and accurate required reports for HUD, including but not limited to, Voucher Management System (VMS) reports, Financial Data System reports, Capital Project Reports, and other grant required reports.Processes bi-weekly payroll and update staff salary and benefits changes in Paychex.Researches and assists with grant application preparation. Oversees monthly operating subsidy drawdowns, monthly checks run, funds transfers, etc., and maintains general ledgers required for each program in compliance with federal, state, and local requirements. Serves as Line of Credit Control System (LOCCS) officer.Reviews and analyzes financial statements and requests, revises and/or approves reports prepared by staff, creates and develops departmental policies, plans, priorities, goals, and objectives, and controls Agency funds to ensure compliance with applicable federal, state, and local laws and regulations and Agency rules and procedures.Ensures accounting and financial systems are maintained in accordance with Generally Accepted Accounting Principles (GAAP) and establishes and maintains appropriate internal controls to ensure compliance with applicable federal, state, and local laws and regulations and Agency rules and procedures.Represents the Finance Department to other Agency departments, elected officials, community-based organizations; and coordinates Department activities with those of other departments and external agencies and organizations as appropriate. Communicates and coordinates accounting policies, practices, and procedures with department and Agency managers, vendors, reporting agencies, clients, and the public.Supervises departmental staff, providing ongoing assistance to support a positive and productive working environment. Makes recommendations for and oversees the selection, employment, training, direction, supervision, utilization, discipline, and termination of department employees. Makes recommendations regarding salaries, employee benefits, and periodic revisions. Counsels and prepares periodic evaluations on the accomplishment of assigned goals and objectives.Oversees annual audits and other third-party monitoring reviews and audits in a timely and well-organized manner.Prepares year-end financial statements and year-end IRS required documents.May work with financial advisors on structuring leverage financing for new housing developments.May be responsible for prudent investment of Agency funds and maintaining accurate records of all transactions and ongoing effects of investments.Handles documents on a variety of general financial topics of a highly sensitive nature and maintains confidentiality regarding all documents and information received by or in the possession of the employee.Accountable for consistent adherence to strong Agency standards regarding the ethical, responsible, and appropriate use, care, and safeguarding of Agency materials, supplies, resources, and other assets.Performs other related duties as assigned by the Deputy Director.*Qualifications and Knowledge*Employee must have a Bachelor's degree from an accredited four-year college or university with major course work in Accounting, Finance, Business Administration, with three (3) years progressively responsible experience in HUD accounting, financial management or closely relate responsibilities that include at least one (1) year of supervisory experience. CPA, Certified Internal Auditor, or Certified Management Accountant preferred.Thorough knowledge of the modern principles, practices and techniques pertaining to accounting, budgeting, financing, financial reporting procedures and requirements, personnel management, and financial management of housing programs.Comprehensive knowledge of modern principles, GAAP, budgeting, financing, loans, mortgages and financial reporting and cost allocations.Thorough knowledge of the relationship between the Agency and federal, state and local jurisdictions and their abilities to provide funds or other support to the Agency; accounting control requirements and auditing principles and procedures.Thorough knowledge of applicable federal (HUD), state, and local laws and regulations pertaining to public housing authorities and the Agency's operating policies and procedures.Thorough knowledge of the modern principles, practices, and techniques of personnel management, training, and performance evaluation. Ability to plan, direct, and supervise the work of others, to delegate responsibility and authority, and to hold subordinates accountable for tasks assigned.Ability to present information in a clear, organized, and convincing manner.Ability to accurately and completely document in writing appropriate events and activities.Ability to read and comprehend complex material.Ability to establish and maintain effective working relationships with subordinates, co-workers, and persons outside the Agency.Ability to prepare clear and concise narrative and statistical reports and deal effectively with situations requiring tact and diplomacy, yet firmness.Ability to operate appropriate Agency computer equipment and software packages.Ability to be covered under the Agency's fidelity bond.Job Type: Full-timePay: $68,348.00 - $84,260.00 per yearBenefits:* Dental insurance* Health insurance* Health savings account* Life insurance* Paid time off* Vision insurancePhysical Setting:* OfficeSchedule:* 8 hour shift* Day shift* Monday to FridayEducation:* Bachelor's (Required)Location:* Yuma, AZ 85364 (Preferred)Ability to Relocate:* Yuma, AZ 85364: Relocate with an employer provided relocation package (Required)Work Location: In person
Created: 2024-10-10