Department Manager, Undergraduate Communications ...

Department Manager, Undergraduate Communications Design (71150) Salary: $64,000.00 - $66,500.00 Annually Apply now, read the job details by scrolling down Double check you have the necessary skills before sending an application. Location: NY, NY Job Type: Full Time Job Number: 202400130 Department: UG Communications Design Closing: About Pratt Pratt Institute provides the creative leaders of tomorrow the professional knowledge and experience to make a better world. A world-class and internationally ranked college with programs in art, design, architecture, liberal arts and sciences, and information studies, Pratt offers nearly 50 undergraduate and graduate degree programs. The Institute's impact expands beyond its 25-acre residential campus in Brooklyn to cutting-edge facilities throughout the borough, a landmark building and public gallery in Manhattan, as well as an extension campus, Pratt Munson College of Art and Design in Utica, New York. Description The Undergraduate Communications Design Department at Pratt Institute is seeking a tech-savvy, detail-oriented Department Manager (formerly known as Assistant to the Chair) who will supervise the daily UG ComD office operations and assist the Chairperson and Assistant Chairs with administrative duties. The DM will proactively identify and address the daily needs of the office to ensure smooth and responsive operation, managing the departmental needs such as budget, events, and communication outreach. This person will be the first point of entry into our department, so it is essential that they have excellent interpersonal skills and be a highly effective communicator with strong listening skills. Examples of Duties Support the administrative needs of the Chair and Assistant Chairs to ensure smooth running of daily operations including maintaining calendar; scheduling staff and faculty meetings; coordinating departmental communication via email, video displays, and social media channels. Manage and prioritize daily office activities including generating purchase orders; running enrollment reports and utilizing spreadsheets; processing reimbursements; organizing and maintaining filing systems; preserving confidentiality of student and faculty files; initiating appropriate forms as directed; managing databases and calendars. Hire, assign tasks, and supervise work-study students and/or graduate assistants. In coordination with the Director of Finance, reconcile expenses, manage operations budget, track expenses, and process payments. Coordinate with the Chair and Assistant Chairs on all departmental and Institute-wide events. Assist with special events such as student reviews, coordinator meetings, Pratt Shows, and lecture series. Manage financial activities at the department level including generating purchase orders, setting up spreadsheets, initiating payroll/payment actions for work-study, overseeing expenditures, and working with the campus budget office to ensure appropriate documentation and accountability. Support the Assistant Chair with overseeing classrooms/facilities. Other duties as assigned. Qualifications Education: B.A. or equivalent required. MA is a plus. Experience: 3 years' experience in administrative roles, preferably in a higher education or arts administrative environment. Required Skills: Above average word processing, Excel, and digital skills; able to generate and edit correspondence. Must possess a demonstrated ability to use MS Word, Excel, and the entire Google Suite. Ability to work with students and staff from diverse backgrounds, along with a demonstrated level of cultural competency. Supplemental Information Please Submit: Resume Cover Letter List of References (2) Equal Employment Opportunity Statement We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, creed, religion or belief, national or ethnic origin, citizenship status, marital or domestic partnership status, sexual orientation, sex, gender identity or expression, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local law. Pratt Institute recognizes and values the benefits of a diverse workforce. At Pratt, we prioritize equity and have established a systematic approach to guarantee fair treatment for everyone. If your background and expertise align with the requirements of the position, you will be contacted for further instructions. Benefits: Medical Dental Vision HSA Company Sponsored Basic Life & AD&D Company Sponsored Long Term Disability Flex Spending Account (Health, Dependent Care) Commuter Benefits (Transit & Parking) Disability (NYS) Voluntary Short Term Disability Voluntary Life Insurance 403B Retirement Plan Voluntary Supplemental Retirement Plan Paid Time Off (Vac & Sick) To apply, visit: #J-18808-Ljbffr

Created: 2025-01-14