Academic Program Coordinator, School of Architecture ...

APPLICATION INSTRUCTIONS:Have you got the right qualifications and skills for this job Find out below, and hit apply to be considered.CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), pleaselogin to Workdayto complete theinternal application process. Please do not apply here, apply internally through Workday.CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, pleaselogin to Workdayto complete thestudent application process.Please do not apply here, apply internally through Workday.If you are NOT a current employee or student, please click "Apply" and completethe application process for external applicants .JOB DESCRIPTION AND POSITION REQUIREMENTS:The School of Architecture and Landscape Architecture (Stuckeman School)is seeking to hire a dedicated, student-focused, enthusiastic, and collegial person to join the Stuckeman School Staff Team as anAcademic Program Coordinator - Senior Support for theDepartment of Architecture.This position is critical to oversee all administrative functions within the department and works collaboratively within the school.Responsibilities include but are not limited to:Responsible for the day-to-day administrative operations of the department.Manages the department head's calendar, schedules meetings, and arranges travel. Compile and organize data, agendas, and other meeting materials for committees chaired and/or attended by the department head.Collaborate with faculty and department leadership to forecast course/certificate enrollment; retrieve, compile, and analyze course data; assess classroom space and instructor requirements; plan, schedule, and finalize sections, classrooms, and exams; respond to course availability and enrollment inquiries; order textbooks.Create and maintain databases; compile academic data and prepare reports for department leadership related to enrollment data, student progress and experience, and accreditation information.Plan and coordinate events including graduation receptions, orientations, summer days, prospective student visits, open houses, and other program events; arrange volunteer schedules for events.Coordinate scholarship, assistantship, and fellowship data and funds; prepare award letters, notify donors, monitor expenses, prepare and analyze financial reports; assign and monitor teaching assistant class assignments.This is a full-time staff position that will be filled at theAcademic Program Coordinator, Senior Support level.This position will have an in-person work arrangement. The Stuckeman School Office does offer a flexible work arrangement that combines remote and on-campus workdays coordinated by the staff manager. Questions related to flexible work should be directed to the hiring manager during the interview process.Education and Experience:This position requires a minimum of an Associate degree and four years of relevant experience, or an equivalent combination of education and experience. Proficiency with Microsoft Office 365 (Word, Excel, Outlook) is required. Experience and/or interest in working with database systems is preferred.The ideal candidate will be student-focused, highly motivated, detail-oriented, and highly organized; pose excellent communication, interpersonal, and organizational skills; be a collegial team player to help support and advance the department and the school, which are vital to student success.Application ProceduresTo be considered for this position,submit a cover letter and resume .About the SchoolThe Stuckeman School is within the College of Arts and Architecture at The Pennsylvania State University. The Stuckeman School houses three departments: Architecture, Graphic Design, and Landscape Architecture, creating a thriving interdisciplinary education and research environment to incubate future designers and make positive impacts on the environments and communities.Penn State offers competitive benefits to full-time employees, including medical, dental, vision, and retirement plans, in addition to generous vacation time, sick time, paid holidays, and 75% tuition discounts (including for a spouse and dependent children up to the age of 26). Please visitmore detailed information.The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging in all of its forms.We embrace individual uniqueness, as well as a culture of belonging that supports both broad and specific equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.The salary range for this position, including all possible grades is:$42,100.00 - $61,000.00Salary Structure-additionalinformation on Penn State's job and salary structure.CAMPUS SECURITY CRIME STATISTICS:Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for reviewhere .Employment with the University will require successful completion of background check(s) in accordance with University policies.EEO IS THE LAWPenn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.Federal Contractors Labor Law PosterPA State Labor Law PosterAffirmative ActionPenn State PoliciesCopyright InformationHotlinesUniversity Park, PA

Created: 2025-04-03