Real Estate Records Coordinator

Integrated Talent Strategies (ITS) is seeking a Real Estate Records Coordinator in the Columbus, OH area.  This position offers a variety of great benefits, including health insurance, 401(k), and paid time off.Maximise your chances of a successful application to this job by ensuring your CV and skills are a good match. Job Summary:  This is a shared services position that will serve in a co-lead role with the Real Estate Records Coordinator Senior position. This position is responsible for the development and maintenance of all real estate records which deal with the acquisition, sales, leasing and management of real estate required for company operations for the entire company network. This position works with the Land Agents in their day-to-day responsibilities in the drafting, keeping and maintaining the real estate records to be added to the electronic database, while at the same time completing all the accounting functions associated with real estate records (deeds, leases, and easements). Job Responsibilities:  Responsible for developing and maintaining all real estate records in an electronic real estate database dealing with the acquisitions, sale and management of real estate required for company operations including; lease and rental payments/revenue, all related property records, and railroad permits for fee owned and leasehold assets. Track acquisition and sale of real estate and lease data to provide internal and external benchmarks. Provides and creates reports to assist with monthly reporting and tracking. Manages and acts in a co-lead role to organize the maintenance of property records which include: deeds, leases, surveys, easements, exhibits and other legal real estate documents within the electronic real estate database. Receive, examine, obtain, and organize information from the company's real estate records to process the lease revenue/payments, and conduct real estate research of fee owned and leasehold assets held for the company. Coordinate and create work orders and payment of invoices for real estate transactions through the Company's accounting and recordkeeping systems (PeopleSoft). Process and administer the lease payments through the electronic real estate database and receipt of lease revenue using PeopleSoft. Coordinates directly with the Land Agents and Supervisor for the tracking of purchase, sale and lease contracts from the Legal department, Business Units, Accounting and Land Agents. Pay all other real estate related invoices through the Company's accounting and recordkeeping systems (PeopleSoft). Acts in a co-lead role for research within Power Plant for company owned and leased assets to help coordinate and organize the sale and disposition of property.Requirements: Associate Degree or Paralegal Certificate with a minimum of three or more years of commercial real estate or commercial title examiner/abstractor, real estate or industry related experience. Notary public (preferred). Ability to maintain company real estate records in a land database; work with and assist the team lead in organizing this effort. Excellent writing and communication skills. Proficient computer skills in Word and Excel. About Integrated Talent Strategies (ITS): ITS is an international recruiting and staffing firm specializing in Engineering, Technical and Professional positions.  Founded in 1984 as a subsidiary of an engineering firm, ITS continues to remain a strategic partner for the job seeker.   Our clients include some of the largest and most respected architectural, engineering, and manufacturing companies in business today.  Our ability to offer a wide range of services, and the flexibility to adjust to the changing needs of our clients, has allowed us to maintain a solid reputation for 40 years. Benefits include medical, dental, and vision insurance; 401(k) with a company match; paid holidays and vacations; tuition reimbursement.  To learn more, go to or click below to directly contact your recruiter. #LI-SR1

Created: 2025-02-22