Project Administrator/Assistant Project Manager-On Site

Trademasters Service, an award-winning federal contractor, with over 30 years of industry experience offering complete facility operations management, maintenance and repairs to millions of square feet of premium government buildings, commercial and residential clients. We provide quality and efficient services for all the following systems or needs: HVAC, plumbing, electrical, call-desk operations, steam, boilers, UPS, generators, custodial, grounds, pest control, fire control systems, elevators, gates, bollards, service calls, architectural, structural and building systems.All potential applicants are encouraged to scroll through and read the complete job description before applying.We have an excellent career opportunity for a full-time Project Administrator/Assistant Project Manager in operations and maintenance of facilities (O&M) located in NW Washington, DC. This position is on-site and not remote. We offer a great work atmosphere and generous compensation package with benefit coverages beginning on your first day with us at Trademasters! Also eligible for all federal paid holidays.We are V3 (Virginia Values Veterans) employer. Veterans are encouraged to apply.Schedule: Full time, Monday to Friday, 8:30 am to 5:00 pm. On-site, not remote position. 40 hours per week $28.00 to $32.00 per hour wageProject Administrator/Assistant Project Manager Minimum qualifications:Five (5) years' Customer service and administrative experienceExperience operating and updating CMMS systems for updating, editing, routing, and uploading documents, including facility assets, PM schedules, work orders, inspections, testing, maintenance, certificates, and Quality Control (QC)Experience with EQIPGoogle Drive & Microsoft Office proficiencyGovernment/commercial facility customer service and reporting experienceRequired to obtain and maintain federal government badge with public trust clearanceSupervisory experience with authority and ability to delegate tasks to appropriate staffExperience with timesheet managementSome background experience in the operation, maintenance and repair of building systems such as HVAC, electrical, lighting, carpentry, drywall and hardware, paining, masonry, flooring environmentsProject Administrator/Assistant Project Manager Some Duties Include:Answer and direct phone calls and emailsAssign & dispatch work ordersFollow up on work ordersReview work ordersQC completed work ordersProvide updates to customers on work orders and projects.Manage CMMS systemWork directly with assisting Senior Project Manager & Project ManagerBackup supervisor for onsite staff and subcontractorsCoordinate and manage project tasks and deliverables.Request invoices, tracking payment, etc.Schedule safety training & attendAssist with parking applications and requestsParticipate in candidate interviewsSchedule appointments for onboarding (background/fingerprints) & assist with EQIPOrder office & site supplies, equipment, tools, and uniforms.Update and manage sign in sheets, leave requests, etc.Review staff time and collect documents to submit for payrollAssist in managing staff schedule.Collect daily logs, tours, reports, etc.Send out morning building report each morning with fire panel and elevator logCollect all daily, weekly, and monthly documents and distribute.Attend meetings with customer and managersAssist staff with work orders, iPadsManage all onsite files, paper & electronic, including contract required documents.Create and distribute reportsPrepare & update Contract Deliverables and PlansYour benefit coverage begins on your first day with us!Paid federal holidaysCIGNA medical & dentalHealth Savings Account with generous employer contributionsEyeMed visionCompany paid Short Term DisabilityCompany paid Life Insurance and AD&DOptional Long Term Disability after 60 days401K pre-tax and Roth with generous company match and vesting after 60 daysVacation & sick leaveEEO Statement: Trademasters prohibits discrimination against qualified individuals based on their status as veterans or individuals with disabilities and prohibits discrimination against all individuals based on their race, color, religion, sex, or national origin. Equal Opportunity EmployerCompensation details: 28-32 Hourly WagePI737694267f5a-35216-36993764

Created: 2025-02-22