Administrative Coordinator, Receptionist

The American Hospital Association (AHA) is a national organization that represents and serves all types of hospitals, health care networks, and their patients and communities. The AHA has two main offices, located in Washington, D.C. and Chicago. We are currently seeking an Administrative Coordinator, Receptionist for our Chicago office. This position is on-site five days per week.Below covers everything you need to know about what this opportunity entails, as well as what is expected from applicants.Starting base salary = $40,000- $50,000- $60,000 (commensurate with related experience). The AHA is committed to fair and equitable compensation practices. A candidate's salary is determined by various factors including, but not limited to, relevant work experience, skills, certifications, and location.As the first point of contact for the Chicago office of the American Hospital Association (AHA), the Administrative Coordinator, Receptionist is responsible for greeting visitors and staff in a courteous, friendly manner, ensuring the visit to the office is a positive experience. The position serves as a resource for visitors for items such as logistics and arrangements of meeting rooms, food and beverage, setting up badges, and concierge about the Chicago metropolitan area. The Administrative Coordinator, Receptionist collaborates with Facilities Management and other departments with various administrative duties and projects, as needed. The official work hours to this position are Monday through Friday, 8:00 a.m. to 4:00 p.m. with a 30-minute lunch break.Essential Functions include, but are not limited to the following:• Greet visitors, determine the nature of their visit and provide appropriate information and direction to the proper location. Serve as the onsite resource for visitors to the Chicago office by answering logistical questions; coordinating arrangements for temporary office space; assisting with travel services, e.g., taxi services, hotel arrangements and tourist attractions.• Comply with security procedures for all visitors. Inform building security staff in advance of visitors for meetings to expedite their admittance to AHA. • Maintain knowledge of all meetings, conference calls, and major activities occurring onsite on a daily basis. Serve as backup to assist with scheduling meetings, coordinating equipment needs and arranging catering when needed.• Serve as resource to Facilities Management and other departments to provide administrative support as needed.We offer an excellent total compensation package, which includes medical/dental coverage (PPO/HMO), vision care, life insurance, short and long-term disability plans, 401(k), tuition reimbursement, paid vacation/holidays/sick days, wellness programs and more!The American Hospital Association (AHA) is an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, and other legally protected characteristics. We will provide reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974 and Title I of the Americans with Disabilities Act of 1990. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process, please call (312) 422-3000 and ask for the Vice President., Human Resources and let us know the nature of your request and your contact information.We value the commitment and creativity that our diverse team members contribute to the AHA's mission to advance equitable care and health improvement for all. Individuals from all backgrounds, such as veterans, people with disabilities, differing gender identities and sexual orientations, national origin, spiritual beliefs, and race are encouraged to apply.The AHA participates in the E-Verify Program. Equal Opportunity Employer/Protected Veterans/Individuals with DisabilitiesThe contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)Work Experience3 years: Experience in a front desk or receptionist role, or in a customer service or customer relations capacity. EducationRequired: High SchoolPDN-9dee8a29-4456-47b4-baf7-481b47a097c0

Created: 2025-01-11