Office Coordinator MA

Making sure you fit the guidelines as an applicant for this role is essential, please read the below carefully. As CohnReznick grows, so do our career opportunities. As one of the nation's top Professional Services and Business Advisory firms, we foster teams in Advisory, Assurance, and Tax services that value innovation and collaboration in everything they do!YOUR TEAM. We currently have an exciting career opportunity in our Administration team for an Office Coordinator based out of our Boston office.CohnReznick is a hybrid firm and most of our professionals are located within a commutable distance to one of our offices. Due to the nature of this role, this position is considered 100% on-site which means it must be consistently performed at an assigned CohnReznick office location and require daily commute to the office location.WHY COHNREZNICK?At CohnReznick, we're united by a common mission to create opportunity, value, and trust for our clients, our people, and our communities. Whether it's working alongside your peers to solve a client challenge, or volunteering together at the local food bank, there are so many ways to find your "why" at the firm.We believe it's important to balance work with everyday life - and make time for enjoyment and fun. We invest in a robust Total Rewards package that includes everything from generous PTO, a flexible work environment, expanded parental leave, extensive learning & development, and even paid time off for employees to volunteer.YOUR ROLE. Responsibilities include but not limited to:Serve as the first point of contact for employees and guests, greeting and assisting visitors, vendors, clients, and new hires.Communicate with facility management for office repairs and maintenance; submit service tickets and inform building security regarding visitor access.Contact and escort outside vendors for maintenance services (TV, plants, coffee stations, etc.).Review and code vendor invoices.Coordinate building security access card process for new employees and guests.Order office and pantry supplies, toners, and letterhead as needed.Participate in the implementation of life/safety procedures.Coordinate and schedule internal and external meetings, reserving conference rooms, coordinating attendees, and arranging catering.Assist with planning, organizing, and facilitating office events.Provide backup support for team members and staffing outside of normal business hours for special projects, vendor supervision, security needs, and busy season coverage.Monitor Office Services mailbox for general business support needs and requests.Manage and oversee the AgilQuest reservation system, ensuring prompt and accurate handling of requests and reservations.Perform general administrative tasks such as operating copy/scanner, preparing documents for scanning, and printing and binding projects.Assist with new hire orientation training.Gather marketing/recruiting supplies.Retrieve, sort, and distribute mail and packages; manage mail services including USPS, Certified, FedEx, UPS, and courier services.Maintain copiers and printers, including toner and paper supplies, and schedule service as needed.Manage and clean kitchen equipment, microwaves, toaster, coffee machines, water dispensers, and dishwasher on a daily/weekly basis.Run errands (e.g., bank deposits) and make deliveries around the office or to external parties.Oversee general office activities and upkeep, ensuring cleanliness of conference rooms, print stations, and storeroom.Report updates or pertinent issues to the Senior Operations Manager and assist with special projects as needed.Handle a variety of day-to-day office tasks and other duties as assigned.YOUR EXPERIENCE. The successful candidate will have:Minimum 5+ years of reception/concierge work experience.Experience in administrative support, office practices, and administrative procedures is a plus.Ability to be onsite 5 days a week across multiple Massachusetts office locations.Highly motivated with excellent organizational and interpersonal skills.Basic knowledge of MS Office (Word, Excel, Outlook) and Adobe.Tech-savvy with the ability to learn new software applications.Strong written and verbal communication skills.Knowledgeable of business grammar and basic proofreading skills.Professional demeanor and appearance at all times.Experience interacting with senior-level executives.Superior organizational and follow-through skills with attention to detail and deadlines.Ability to operate with a sense of urgency.Ability to lift 50lbs.Ability to work independently with limited supervision and cooperatively with all levels of management and employees.Proven ability to work in a high-volume, fast-paced, deadline-driven environment and handle multiple projects simultaneously.Flexibility to change direction frequently between tasks and clients.Demonstrated team player with a flexible personality and positive attitude.Open to constructive feedback and ongoing self-improvement.Flexibility to work additional hours during peak periods.Reliable and dependable.Studies have shown that we are less likely to apply to jobs unless we meet every single qualification. At CohnReznick, we are dedicated to building a diverse, equitable, and inclusive workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we still encourage you to apply. You may be just the right candidate for this or one of our other roles.CohnReznick is an equal opportunity employer, committed to a diverse and inclusive team to drive business results and create a better future every day for our team members, clients, partners, and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.  For more information, please see Equal Employment Opportunity Posters.If you are an individual with a disability in need of assistance at any time during our recruitment process, please contact us at CRaccommodation@ Please note: This email address is reserved for individuals with disabilities in need of assistance and are not a means of inquiry about positions or application statuses.CohnReznick does not accept unsolicited resumes from third-party recruiters unless such recruiters are currently engaged by CohnReznick Talent Acquisition Team by way of a written agreement to provide candidates for a specified opening. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that CohnReznick will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.  #LI-Onsite#LI-CM1#GD#CB

Created: 2024-11-13