Executive Assistant

Job Description - Executive Assistant (240002QK)DescriptionThe Executive Assistant performs a wide range of administrative and secretarial responsibilities to support the Senior Vice President, Chief Research Officer in a challenging and fast-paced work environment. Responsibilities may include communication and coordination with all levels of internal and external customers, receiving and screening calls, correspondence and/or visitors, making travel and meeting arrangements, preparing correspondence, complex documents and reports. May oversee and guide the work of others.QualificationsMinimum EducationMake sure to apply quickly in order to maximise your chances of being considered for an interview Read the complete job description below.Bachelor's Degree (Required)Minimum Work Experience4 years related administrative/clerical experience, preferably in a challenging and fast-paced environment (Required)Required Skills/KnowledgeFamiliarity with organizational and departmental structures, policies and practicesStrong oral and written communications skills necessary to interact diplomatically and tactfully with diverse groups of peopleAbility to interact with all levels of internal and external customers with the highest level of professionalism in a fast-paced and confidential environmentProficiency with MS Office and other computer applications as requiredAbility to consider multiple variables to determine the proper course of action.Exercise good judgment in handling sensitive and confidential information and situations.Functional AccountabilitiesAdministrative and SecretarialResponsible for scheduling appointments and arranging meetings, conferences, and travel. Ensure the executive's knowledge of schedule 24 hours in advance. May create meeting agenda, sit in meetings, and take minutes.Organize and maintain files of the executive's correspondence and records, following up on pending matters with limited direction and providing feedback in a timely manner.Facilitate and expedite workflow within the executive's scope of oversight; initiate follow-up action as needed.Research information requests under some general guidance. Under the instruction of the executive, may compile data elements into reports as needed.May perform some Office Manager duties; may oversee and guide the workflow of lower-level staff; prioritize and coordinate project(s), and follow through on issues in a timely manner.CommunicationsServe as a liaison to other executives, assistants, internal and external customers.Communicate and/or coordinate the executive's instructions and desires with various individuals and/or departments/divisions. Furnish and obtain information from others as needed.Receive and screen calls, correspondence, and/or visitors for the executive; answers routine inquiries and furnishes information to save the executive's time.Office TechnologyPrepare routine documents (e.g., letters and memos) using Word, Excel, or PowerPoint. May prepare complex documents requiring the integration of multiple office technology and software applications.Utilize various software and/or learn new computer applications to meet unique work needs and improve productivity.May serve as a resource to others on a variety of subjects including office equipment, software applications, and information processing procedures.Safety#J-18808-Ljbffr

Created: 2024-11-11