Executive Assistant to the Dean (4702C) - School of ...

Executive Assistant to the Dean (4702C) - School of InformationIf you are considering sending an application, make sure to hit the apply button below after reading through the entire description.About BerkeleyAt the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners.Departmental OverviewThe School of Information (I School) advances knowledge and practice everywhere humans interact with digital technologies. Through interdisciplinary research and teaching we are committed to expanding access to information and to improving its usability, reliability, and credibility while preserving security and privacy. Our faculty conduct research in human-computer interaction (HCI), security and privacy, applied data science, and technology in developing regions. We currently offer three professional master's degrees and an academic doctoral degree.This position exists to provide executive assistance to the Dean and the Dean's Immediate Office of the School of Information. Additionally, this position acts as the primary contact for all facilities and safety issues pertaining to South Hall and oversees the student employees working in the Dean's Immediate Office.Application Review DateThe First Review Date for this job is: October 17, 2024 - Open Until FilledResponsibilitiesIs the central point of information for the Dean's Immediate Office for the School of Information. Functions as the Dean's gatekeeper, understanding their requirements, in order to give priority to issues relative to urgency, as well as to give necessary time for scheduled events, travel, and meetings. Oversees and ensures the daily administrative operations run smoothly for the Dean's Immediate Office for the School of Information.Manages Dean's calendar, makes appropriate travel arrangements, oversees administrative and logistical arrangements for conferences and meetings, and handles sensitive and confidential information.Researches, compiles information, and summarizes issues, policies and topics in order to provide background information, talking points, and briefing materials for the Dean.Assesses and recommends changes to maintain compliance with federal and state requirements and internal policies.Management of Dean's strategic projects. Organizes multiple projects, which may include exchange programs, postdoc programs, meet ups, and similar.Facilitates the appointment process for visiting student researchers.Participates in continuing education to maintain skills.Primary South Hall building manager and safety office. Responsible for emergency evacuation plans, coordination with UCB fire marshal, office assignments, and strategic initiatives for building space.Other duties, as assigned.Required QualificationsBachelor's degree in related area and / or equivalent experience / training.Solid analytical / problem-solving skills.Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization.Strong service orientation.Strong skills to communicate effectively with all levels of staff, faculty, alumni / donors, students and external constituencies, both verbally and in writing.Advising and counseling skills.Ability to multi-task with demanding timeframes.Ability to use high-level discretion and maintain a high level of confidentiality.Solid skills in problem identification.Salary & BenefitsThe budgeted salary or hourly range that the University reasonably expects to pay for this position is $66,700 to $91,600 ($5,558.33 to $7,633.33 monthly). This is a 100% FTE career position eligible for full benefits. This position is FLSA Exempt and paid monthly.Conviction History BackgroundThis is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities.Equal Employment OpportunityThe University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.To apply, visit this link.#J-18808-Ljbffr

Created: 2024-11-06