US Courts - FPO Executive Assistant

Forge is a global consulting firm. Just not your typical one. We are a proud, certified 8a, woman-owned, service-disabled, veteran-owned small business (8a, WOSB, SDVOSB) ignited to redefine the traditional GovCon mold and elevate collective impact. We are known as international problem fixers who only pursue work where we can truly make a difference. We are deeply integrated members of trusted client communities, energized and honored to be partners in questioning and solving human challenges across the world.You can get further details about the nature of this opening, and what is expected from applicants, by reading the below. Forge's unique version of a consulting firm strikes a precise balance between empowering autonomy and emphasizing the necessity of being part of a connected network of people and initiatives. It's led to a new echelon of collective excellence - one that continues to lead to monumental growth - and built a dream team of top-tier, collaborative, 'get-it-done' experts. Our culture is everything. People come first. Our culture is built around a diverse group of employees empowered to think in different directions, a leadership team that trusts employees to lean into unique greatness, and an operations team that deploys programs to support employee well-being and growth - both personally and professionally. We treat Forge like a co-op in which the input of staff drives corporate action. With a 95% retention rate, it's evident that once we hire great people, we keep them. We're rated #2 Best Medium-size Business in all of Virginia, and we are a multi-year, multi-award winner of the Fortune Magazine Best Workplaces in Consulting & Professional Services and Best Small Workplaces awards. Based on employee feedback and independent analysis, we have been certified as a Great Place to Work three years in a row. Collective success landed us on the Inc. 5000 List of the Fastest-Growing privately held businesses in the United States. But most importantly, we're proud to be a company that puts people first. The future of Forge is exciting and evolving - as capability and community remain the battle rhythm sustaining transformative success. We're searching for those who want to work hard, play hard, give back, and enjoy life. If this resonates with you, then come make a difference at Forge. Requirement: US Courts - FPO Executive Assistant Job Description: Forge is seeking a Consultant to support the Administrative Office of the US Courts (AOUSC) in the Finance and Procurement Office (FPO) as an administrative assistant with experience working in an office environment, performing administrative duties, and supporting executive and senior-level managers. Key Responsibilities: General Scope: Business analyst support includes drafting, reviewing, proofreading, solving problems, oral/written organizational communication, editing correspondence and documents, paying attention to details, coordinating meetings, and providing logistical support. The analyst must be flexible and consistent while maintaining the confidentiality of high-level systems and operations. Managing FPO Division Chief and FPO Deputy Division Chief scheduling, including agendas, meeting materials, mail, email, phone calls, client management, and other office logistics. Coordinating and maintaining the calendar of the FPO Division Chief and FPO Deputy Division Chief, as well as the content and flow of their information. Draft, review, proofread, and coordinate the FPO Memorandum of Understanding and other official documents and correspondences to be routed through the management chain of authority. Maintain a log and track all documentation created in the FPO. Coordinate with executives both within and outside of the FPO on the completion of a variety of tasks and projects. Tracking the status of assigned tasks and providing regular status updates ensures that deadlines are met in a timely manner. Assisting with time and attendance administration and managing the FPO personnel status calendar. Coordinating the management of FPO records and digital storage (e.g., shared drives). Organizing team communications, providing meeting agendas and meeting minutes in FPO management meetings and executive briefings. Providing administrative support to FPO, hosting working groups, advisory council, and other stakeholder meetings, including assembling and distributing reading materials and invitations. Providing on-site logistical support for meetings hosted by FPO, including set-up, audio-visual and technology support, meal coordination, and close-out activities. Support FPO event planning with multiple working groups, including: FPO Advisory Council, Financial Management Working Group, and Risk and Financial Management Advisory Council. Perform other duties as assigned. Qualifications/Requirements: The Candidate must have the ability to think strategically, act tactically, and display strong analytical and critical thinking skills. They must also build strong cross-group working relationships and demonstrate exceptional organizational skills and attention to detail. The Candidate must be able to thrive and succeed in an entrepreneurial environment and not be hindered by ambiguity or competing priorities. Minimum Qualifications: US Citizen Five (5) years of experience in or directly related to the line of work of this position. Knowledge of Microsoft Office products such as Word, Excel, SharePoint, Project, and PowerPoint. Job: F/T; This is contingent upon contract award and funding approval. Location: Washington, D.C. Salary Range: $72k-$82k/year Assigned Forge Job Title: Consultant Essential Duties: Problem Solving: Identifies and resolves problems promptly; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem-solving situations; uses reason even when dealing with emotional topics. Written Communication: Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information. Diversity: Demonstrates knowledge of EEO policy; shows respect and sensitivity for cultural differences; promotes a harassment-free environment; builds a diverse workforce. Ethics: Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and ethics; upholds organizational values. Strategic Thinking: Develops strategies to achieve organizational goals; understands organization's strengths & weaknesses; analyzes market and competition; identifies external threats and opportunities; adapts strategy to changing conditions. Planning/Organizing: Prioritize and plan work activities; use time efficiently; plan for additional resources; set goals and objectives; organize or schedule other people and their tasks; develop realistic action plans. Professionalism: Tactfully approaches others; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments. Innovation: Displays original thinking and creativity; meets challenges with resourcefulness; generates suggestions for improving work; develops innovative approaches and ideas; presents ideas and information in a manner that gets others' attention. Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below represent the required knowledge, skill, and/or ability. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Language Skills: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, proposals, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Mathematical Skills: Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Reasoning Ability: Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to question activities and issues in all functional areas and make sound business decisions based on that data. Physical Demands: The physical demands described here are representative of those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this Job, the employee is regularly required to sit, talk, type, or hear. The employee is frequently required to walk, use hands to finger, handle, or feel and reach with hands and arms. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The employee will normally work in a temperature-controlled office environment, with frequent exposure to electronic office equipment. This job posting sets forth the basic authorities and responsibilities of this position, which may be changed from time to time as shall be determined. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Benefits: Forge fosters a rich company culture built on a diverse, hard-working employee base. Our staff is the core of our success and the impetus behind our decisions. In today's corporate culture, there is no longer a line between work and home life. As a result, we focused our benefits approach on the whole family. The Forge total compensation model is based on a "choose-your-own-adventure approach," allowing each employee to create a comprehensive package of benefits and perks tailored to his or her needs. Examples of benefits included in our total compensation package include: Complete Flextime 401k With Employer Matching Healthcare, Including Medical, Dental, and Vision Health Savings Account (HSA) And Pre-Tax Premium Options Supplementary healthcare and family support Extended Short-Term Disability and Long-Term Disability Healthcare Insurance Deductible Paydown Health and Wellness Programs Tuition Reimbursement, Student Loan Repayment, and Education & Training Stipends Cell Phone / Internet Stipends College Saving Plans with Employer Contributions Alternative Work Locations and Tele-Commuting Employee Referral Awards Retention, Signing & Performance Bonuses Commuter Benefits Paid Sabbatical Forge Group, LLC is a proud DoD Skillbridge and V3 (Virginia Values Veterans) certified company committed to hiring and retaining military veterans and spouses. Forge Group, LLC is an Equal Opportunity [and/or] Affirmative Action employer. All qualified applicants will receive consideration for employment regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or military or protected veteran status. We participate in the E-Verify Employment Verification Program.#J-18808-Ljbffr

Created: 2024-11-06