Administrative Assistant - Legal Department

CREATIVITY IS OUR SUPERPOWER. It's our heritage and it's also our future. Because we don't just make toys. We create innovative products and experiences that inspire fans, entertain audiences and develop children through play. Mattel is at its best when every member of our team feels respected, included, and heard"”when everyone can show up as themselves and do their best work every day. We value and share an infinite range of ideas and voices that evolve and broaden our perspectives with a reach that extends into all our brands, partners, and suppliers.Are you the right applicant for this opportunity Find out by reading through the role overview below.The Opportunity: This Administrative Assistant position is responsible for providing day-to-day administrative support primarily to our Global Commercial & Operations team, as well as secondary support to our Government Affairs and Corporate/Securities teams, each in the Law Department. This position will be located in Mattel's headquarters in El Segundo, California, and it will evolve as Mattel's needs evolve.What Your Impact Will BeSchedule and coordinate various calls and meetings, internal and external. Provide phone coverage, as neededCreate PowerPoint decks, Excel spreadsheets, and other charts/materials - and be creative and think out-of-the-box in doing so. Generate redlines.Assist with management of document/record management, billing, preferred supplier, and matter management systems, as well as other systems used by the Law DepartmentAssist with updating electronic record keeping (and physical files, as needed)Collaborate constructively with assistants and staff within and outside the Law Dept., including C-suite executive assistants.Assist with correspondence and deliverables tracking; Assist with projects and task management, as needed.Assist with various budgeting and spend matters, including forecasts and accruals, and interfacing with law firms, managing e-billing payments, and creating reportsAssist with processing invoices, including creation of purchase ordersManaging SVP's schedule and calendar by prioritizing based on knowledge of needs and priorities of the businessOrder supplies for local Corporate/Securities, Global Commercial & Operations, and Government Affairs teamsAssist in registering attorneys for CLE webcasts and seminars, and tracking CLE for SVPDistribute incoming mail and preparing outgoing mailAssist attorneys and/or paralegals with other corporate projects, as neededAssist with new hire on-boarding, as neededImprove existing administrative practicesAssist with scanning, copying, and distribution of various documentsWhat We're Looking For5 years previous administrative assistant experience, including experience supporting a team of directors/managers or attorneys.Detail-oriented, with excellent planning, organization, and communication skills (in emails, on the phone, etc.)Technology savvy (intermediate working knowledge with Microsoft Office - Outlook, Word, Excel, and PowerPoint) is required. Skilled at learning new software and troubleshooting MS Office challengesA positive attitude and willingness to juggle and complete a multitude of tasks with efficiency and accuracyThe ability to act intuitively and anticipate the needs of supervisorsProactive/self-starter and capable of working as a member of a team, as well as independentlyProfessionally manage changing and conflicting prioritiesExcellent interpersonal skills and ability to work collaboratively with a broad range of work styles and personalities, to establish effective relationships at all levels of the organizationTrustworthy and able to appropriately handle confidential and other sensitive information and materialsDisplays a high level of professionalism and maturityTakes initiative, pride, and ownership of workExperience working with both internal and external partnersExperience and success in working in a fast-paced, high-energy, and dynamic environment is requiredThe desire and commitment to take on increasingly greater levels of responsibilityBachelor's degree preferredThe base hourly rate for this position is between $23.25 and $34.50.This range is indicative of projected hiring range, however base hourly rate will be determined based on a candidate's work location, skills, and experience.Don't meet every single requirement? At Mattel we are dedicated to building a diverse and inclusive workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.How We WorkWe collaborate Being a part of Mattel means being part of one team with shared values and common goals. Every person counts and working closely together always brings better results. Partnership is our process and our collective capabilities are our superpower.We innovate At Mattel we always aim to find new and better ways to create innovative products and experiences. No matter where you work in the organization, you can always make a difference and have a real impact. We welcome new ideas and value new initiatives that challenge conventional thinking.We execute We are a performance-driven company. We strive for excellence and are focused on pursuing best-in-class outcomes. We believe in accountability and ownership and know that our people are at their best when they are empowered to create and deliver results.Who We AreMattel is a leading global toy and family entertainment company and owner of one of the most iconic brand portfolios in the world. We engage consumers and fans through our franchise brands, including Barbie, Hot Wheels, Fisher-Price, American Girl, Thomas & Friends, UNO, Masters of the Universe, Matchbox, Monster High, MEGA, and Polly Pocket, as well as other popular properties that we own or license in partnership with global entertainment companies. Our offerings include toys, content, consumer products, digital, and live experiences. Our products are sold in more than 195 countries in collaboration with the world's leading retail and e-commerce companies.Mattel is recognized as a Great Place to Work and as one of Fast Company's Best Workplaces for Innovators in 2022.Visit us at and /MattelCareers.Mattel is an Affirmative Action/Equal Opportunity Employer where we want you to bring your authentic self to work every day. We welcome all job seekers including minorities, females, veterans, military spouses, individuals with disabilities, and those of all sexual orientations and gender identities.Videos to watchThe Culture at MattelMattel Investor Highlights#J-18808-Ljbffr

Created: 2024-11-06