Employee Expense and Cost Corrections Supervisor

Employee Expense and Cost Corrections SupervisorAll potential candidates should read through the following details of this job with care before making an application.Location: Chicago, ILTime Type: Full timePosted On: Posted 13 Days AgoJob Requisition ID: JR26951DepartmentF&A FIN - Procure-to-Pay Shared ServicesAbout the DepartmentPayment Services partners with the campus community to ensure that all University payment functions adhere to University policies, IRS regulations, and generally accepted standards. Payment Services works with our customers to properly onboard suppliers/payees and process all payments in a timely manner to meet customer (supplier, faculty, and staff) needs and expectations in the areas of supplier/payee payments and employee expense reimbursements.Job SummaryReporting to the Procure-to-Pay Director, the Employee Expense and Cost Corrections Supervisor is responsible for administrating and overseeing the University's employee expense and cost corrections programs. This position requires excellent customer service and relationship building skills. The Employee Expense and Cost Corrections Supervisor is responsible for ensuring compliance with all appropriate University, Federal, and State policies and regulations. The ideal candidate will be a proactive worker with the ability to anticipate issues and provide guidance on solving problems.ResponsibilitiesManages team responsible for compiling information, ensuring accuracy and compliance with University policies and IRS regulations, and entry of data into the University employee expense system.Manages team responsible for providing appropriate guidance to campus and external clients regarding requested transactional corrections to invoices and other accounts payable transactions; ensures any requested changes are properly approved, prepared, reviewed, and recorded according to institutional policies and procedures.Provides guidance and coordinates with campus clients on all aspects of employee expenses and cost corrections.Provides analysis and reports pertaining to the employee expense and cost correction programs, including reports created by the GEMS Delegate team and reporting breakdown of campus-wide cost corrections.Hires, trains, evaluates, leads, and develops the activities of employees who perform expense program management and cost correction roles for the Procure-to-Pay Shared Services organization.Supports the Procure-to-Pay Shared Services Director in identifying and implementing opportunities for continuous improvements in processes, systems, and procedures.Ensures service is delivered with a strong focus on customer satisfaction and in accordance with SLAs.Develops and maintains effective relationships with key stakeholders on campus as well as external constituents.Conducts periodic compliance audits and resolves any issues raised by internal and external stakeholders.Supervises the day-to-day payments and receipts of bills, as well as the maintenance of accounts payable and receivable ledgers.Recommends the amount of working capital necessary to finance accounts payable and/or receivable operations.Performs other related work as needed.Minimum QualificationsEducation: Minimum requirements include a college or university degree in related field or an equivalent combination of education and experience.Work Experience: Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.Preferred QualificationsEducation:Bachelor's degree, preferably in business administration.Experience:Customer service experience.Related business experience with strong emphasis on expense management.Background in a not-for-profit higher education institution.Technical Skills or Knowledge:Familiarity with administrative processes, procedures, and systems within a university setting.Demonstrated ability to use analytical techniques to reconcile financial data and review and process financial documents.Prior experience as a functional user with an ERP system, preferably Oracle Fusion.Prior experience working in Concur.Intermediate to advanced proficiency in the use of Excel (vlookup, pivot tables, etc) and other database software (i.e. Cognos, Tableau, Oracle, etc.).Strong personal computer skills, including Microsoft Office Suite and Outlook.Application DocumentsResume/CV (required)Cover Letter (required)References Contact Information (3) (required)When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.Job Family: Financial ManagementRole Impact: People ManagerFLSA Status: ExemptPay Frequency: MonthlyScheduled Weekly Hours: 37.5Benefits Eligible: Yes#J-18808-Ljbffr

Created: 2024-11-05