Executive Assistant

We are currently seeking an Executive Assistant to support our Founder/CEO at OP3N with various administrative and personal tasks. As an integral member of our team, you will work closely with all departments to manage the Founder/CEO's daily schedule, personal tasks, and other administrative responsibilities. This is a full-time hourly overtime-eligible position, and the assistant must be located in Los Angeles.Before applying for this role, please read the following information about this opportunity found below.Responsibilities:Manage the CEO's professional and personal scheduling, including agendas, emails, phone calls, client management, and other company logistics.Maintain and update the executive's calendar throughout the day to accommodate constant changes.Own execution of tasks and communications, partnering with Asia-based EA to confirm continuity of requests and communications.Track and remind calls/meetings on a daily basis.Respond promptly to a high volume of emails and messages.Handle reservations and updates for domestic and international hotels, restaurants, flights, and events.Coordinate and organize events for the executive based on needs.Manage and prepare materials for public events and conferences.Handle and track the executive's expenses, ensuring accurate record-keeping and adherence to company policies.Conduct or assist in research as required by the reporting manager.Efficiently handle various ad hoc requests.Work on following up on signatures, execution of documents & clients/investors relationships and needs.Requirements:Minimum of 2 years of administrative experience supporting C-suite executives, ideally in the music or film industries.Strong knowledge of Google Docs/Google Suite and Google Calendar.Valid Driver's License.Proficiency in one or more Asian languages, such as Mandarin, Korean, or Japanese.Excellent communication skills via phone, email, and chat.Superior organizational skills.Excellent note-taking skills.Smart, motivated, personable, and detail-oriented.Demonstrates excellent follow-through skills.Ability to thrive in an extremely fast-paced environment.Capable of handling multiple tasks simultaneously.Able to work on weekends as necessary since our clients and partners are global and be able to be on call for any urgent tasks or needs.#J-18808-Ljbffr

Created: 2024-11-05