Executive Assistant - U.S

Reston, United States | Posted on 01/22/2024Please read the information in this job post thoroughly to understand exactly what is expected of potential candidates.State/Province: Virginia (remote but local to VA)Country: United StatesJob DescriptionJob Type: Full-Time, Part-TimeJob Location: Reston VA (Remote possible for right candidate)Preference: Candidates local to Northern VATechnology Rivers is a leading software product development company specializing in innovative solutions for entrepreneurs and SaaS companies. We are committed to fostering a dynamic and collaborative work environment where excellence and innovation thrive.About Role: We are seeking an Executive Assistant to work directly with the CEO of the company, to help him in various tasks. The ideal candidate will be a sharp, energetic and dependable individual with a positive attitude and willingness to be a team player.Responsibilities:Provide high-level administrative support to executives, including email management, calendar management, travel arrangements, and meeting coordination.Attend client meetings with the executive, both in-person and via Zoom, and take detailed meeting notes.Prepare and edit correspondence, reports, presentations, and other documents.Handle confidential and sensitive information with discretion and integrity.Manage client and employee communication during onboarding and off-boarding processes, including conducting surveys.Coordinate and manage executive schedules, ensuring efficient time management and prioritization of tasks.Act as a liaison between executives and internal/external stakeholders, managing communications and ensuring timely responses.Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.Assist with special projects and initiatives, providing research, data analysis, and other support as required.Maintain and organize files, records, and documentation, both electronic and physical.Handle expense reports, invoices, and other financial documentation, ensuring accuracy and timely processing.Manage task assignments and basic project management tasks to cover executive, self, and team responsibilities.Perform other administrative duties as assigned to support the smooth operation of the executive office.RequirementsHigh school or GED (Bachelor's preferred, Communications degree preferred).Exceptional organizational and time-management skills, with the ability to handle multiple tasks and prioritize effectively.Strong written and verbal communication skills, with the ability to articulate ideas clearly and interact professionally with diverse stakeholders.Proficiency in Google Docs (Sheets, Slides, etc.) and other relevant software applications.Highly proactive and forward-thinking, capable of anticipating needs and addressing them before they arise.Comprehensive and detail-oriented, with a high level of accuracy in all work performed.Tech-savvy and quick to learn new technologies and tools.High level of discretion and integrity in handling confidential information.Ability to work independently and as part of a team, demonstrating flexibility and adaptability.Excellent problem-solving skills and the ability to anticipate needs and proactively address them.Ideally, has read "Buy Back Your Time" book by Dan Martell and "The Founder & The Force Multiplier: How Entrepreneurs and Executive Assistants Achieve More Together" by Adam Hergenrother and Hallie Warner.Preferred Attributes:Highly motivated with a proactive and positive attitude.Adaptable and resilient, capable of managing stress and handling multiple priorities.Strong interpersonal skills with the ability to build rapport and trust with team members.Creative and innovative thinker, capable of developing and implementing new ideas and strategies.Important Note: To be eligible, you must have a legal status in the USA that does not require any sponsorship or paperwork with the USCIS.#J-18808-Ljbffr

Created: 2024-10-29