HR Operations and Systems Specialist
Optimas - Wood Dale, IL
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HR Operations and Systems SpecialistCheck out the role overview below If you are confident you have got the right skills and experience, apply today.About OptimasOptimas Solutions is a global distributor of integrated supply chain solutions and engineering support focused on delivering fasteners, components, industrial and safety supplies to our diverse customers around the world. Our local, on-the-ground teams understand the nuances of every community we serve. This allows us to adapt with our customers and partners as needs evolve, leveraging our footprint to remain at your side while providing a highly personalized level of service and support no matter where you find yourself around the globe.Our Values are the THREAD that connects us as one team to ensure that we are accountable for our contributions to the success of our company and customers:TeamworkHonestyRespectExcellenceAccountabilityDriveTo learn more, please visit our website Overview:Optimas is looking for an HR Operations and Systems Specialist to undertake a variety of HR and office administrative duties. The ideal candidate will have broad knowledge of human resources as well as general administrative responsibilities. They will be able to work autonomously and efficiently to ensure the smooth running of HR projects and operations and be able to contribute to the attainment of specific goals and results of the HR department and the organization.Optimas offers its employees a path for advancement, a competitive salary, and a comprehensive benefits package designed to help employees care for themselves, their families, and their futures.Responsibilities include, but are not limited to:Assist with the recruitment process including scheduling interviews, working with hiring managers to write job descriptions, posting, screening and interviewing candidates.Assist with onboarding scheduling of new hires and update records with new hires.Assist with entering new hires into HCM system and reviewing/approving all temporary or contractor profiles.Respond to internal and external HR related enquiries or requests and provide assistance.Liaise with other departments or functions (payroll, benefits etc.).Assist employees by handling various requests for information about policies/procedures, and benefit questions, etc.Ensure accuracy and integrity of all HRIS data and supports ongoing system updates, testing, and enhancements.Partner with HRIS Manager on periodic audit reporting and other internal report requests.Support ongoing HRIS upgrades, testing, enhancements, and other technical projects as assigned.Improve system efficiency by monitoring system performance and identifying processes that need improvement.Serve as a back-up power user and system administrator updating changes, constructing back-end settings, and end user set up.Cross-trained in the payroll process and provides assistance as needed.Actively support and participate with HR team in the planning and coordination of employee engagement programs.Support L&D with administrative tasks.Assist HR team with special projects and general HR duties, tasks and work as assigned.Assume receptionist duties, greet public and refer them to appropriate staff members, answer phone and route calls as appropriate.Ordering and setting up meals for onsite events (customer visits, meetings, etc.).Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures).Arrange travel and accommodations, and prepare vouchers.Receive, sort and distribute daily mail/deliveries.Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue new hire/visitor badges).Order office supplies and keep inventory of stock.Assist with planning and executing office events.Keep updated records of office expenses and costs.Perform other clerical receptionist duties such as filing, photocopying, invoicing and faxing.Job Requirements:Proven experience (3+ years) as an HR coordinator or relevant human resources/administrative position.UKG Pro experience is preferred.Strong ability in using MS Office.Outstanding communication and interpersonal skills.Ability to multi-task and handle data with confidentiality.Well organized with a skill in time management.BS/BA in Human Resources, Business Administration or relevant field is preferred.Optimas OE Solutions provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Optimas OE Solutions complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.#J-18808-Ljbffr
Created: 2024-10-16