Accounting Specialist - Payroll
City of Woodinville - Woodinville, WA
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Have a keen eye for detail? Want to do meaningful work that has a real impact on the City of Woodinville's operations? Ready to tackle complex accounting and administrative projects? If you are a proactive problem solver, and able to work independently and with a team, we have a perfect job for you!Candidates should take the time to read all the elements of this job advert carefully Please make your application promptly. The City of Woodinville is recruiting for an Accounting Specialist, with a focus on Payroll. This position is integral to the Administrative Services Department and will assist with a wide variety of technical accounting and administrative tasks, which includes payroll duties. This position will process in-house payrolls, premiums, and taxes with the City's financial software system, Tyler's Enterprise ERP (MUNIS) and administer benefits. Other duties of this position include billing and account management, administration and/or maintenance of department programs and support of special projects. This position will remain open until filled. Please submit all application materials including a cover letter and resume by September 30, 2024 at 11:59 pm to be considered for the first review of applicants. Candidates invited to interview for this position will be notified by email, please monitor your email for notifications regarding the interview process. Prior to employment, a criminal history background check, credit check, and reference checks will be conducted on the top candidates. The City of Woodinville is an Equal Opportunity Employer and maintains policies for a drug-free and smoke-free work environment. POSITION SUMMARY:The purpose of this position is to perform a variety of technical accounting and administrative activities for the Administrative Services department primarily in Accounts Receivable, Accounts Payable, and Payroll, including bank account reconciliation, employee benefits, asset management, field scheduling, business licensing, main reception, and customer service. This position may administer and/or maintain multiple department programs including, but not limited to, business registration and the employee benefit program. This position provides support for the Finance Director, Senior Accountant, and/or Contracts and Procurement Manager. Monitors various accounts. Conducts periodic reconciliation of multiple bank accounts, subsidiary ledgers, credit card usage; maintains records; researches and resolves discrepancies; reviews and corrects output; prepares and enters interest allocation journal entry. Manages and prepares invoices; oversees the process of approvals. Coordinates with various departments to ensure appropriate coding and compliance with company policies. Conducts follow-up on past due invoices and submits to collections when necessary. Receives and enters checks and over the counter and through phone transactions. Enters and/or receives receipts and posts fees and payments received from the public and other agencies; performs receipt import/reconciliation process; reviews for accuracy and timely receipt of all monies received; resolves receipting issues for all departments. Processes all aspects of payroll, from timesheet collection and review through finalization at the bank. Processes payroll related payments for taxes and benefits. On-boards and off-boards employees, including providing general information about available benefits options and ensuring benefit forms are complete. Maintains the leave accrual balances and ensures compliance with payroll related policies. Processes and generates all year-end reports and forms related to payroll including the W2s. Receives all invoices and processes for payment. Reviews invoices for legitimacy, allowability, and completeness and notifies the appropriate staff of any discrepancies. Ensures invoices have been reviewed, properly coded, and approved. Generates payment and remits payment to the vendor. Manages all aspects of field scheduling, the business licensing program, and inventory of City office supplies. Process Pet Licenses; send monthly recap to King County. Reconciles month-end and year-end subsidiary ledgers to reconcile to Tyler's Enterprise ERP. Prepares accurate and timely reports spreadsheets, etc., as requested; assists in the preparation of fiscal statements and reports, prepares, and inputs data, and reconciles output. Balances and prepares monthly reconciliation and remittance reports, expense reports, and cash reports; prepares and edits input and output of fiscal data and makes corrections as required to maintain the integrity of reports and files. Reviews employee travel vouchers for completeness; reviews and totals daily cash receipts, maintains cash ledgers and journals, and prepares bank deposits. Performs receptionist duties, such as receiving calls, greeting visitors, and providing information and assistance by routing calls to appropriate individuals or departments; takes messages and responds to routine inquiries; and processes and distributes incoming and outgoing mail according to established procedures. Provides support and research issues for the Senior Accountant, Contract and Procurement Manager, and Finance Director. Maintains Standard Operating Procedures for job duties specific to the areas of responsibility. MINIMUM QUALIFICATIONS:Education, Experience, and Training:Associate's degree in Accounting and two years of experience in accounting functions, or an equivalent combination of education and experience. Experience in government accounting and with the Budgeting, Accounting, Reporting, System (BARS) preferred. Must possess a valid Washington State driver's license.Knowledge of: General accounting and bookkeeping practices and methods. BARS - cash basis accounting. Office machines and methods. Governmental bookkeeping forms and practices. Banking procedures, bank reconciliation concepts, ability to research discrepancies. Applicable software and data processing applications. Federal, state, and local payroll laws. Benefits provided by the City and reporting requirements. State programs - Labor & Industries, Unemployment, other Taxes, etc. and reporting requirements. Business communication standards. Proper English usage in respect to punctuation and grammar. Microsoft Office products: Word, Excel. Outlook. Auditing procedures. 1099 reporting requirements and procedures. Quarterly and annual financial reporting. Ability to: Work with or learn Tyler's Enterprise ERP (MUNIS), a complex enterprise financial software system. Apply City policies and procedures. Maintain complex files, logs, and records. Apply practical bookkeeping techniques. Process large quantities of fiscal data. Prepare fiscal reports. Operate computers and utilize appropriate software. Operate standard office equipment, telephone system and general reception duties. Write and transcribe numerical data neatly and legibly. Communicate effectively. Multi-task with a high degree of accuracy. Work in a fast-paced environment and meet deadlines. Understand instructions: numerical aptitude, problem-solving, initiative, analytic ability, memory, concentration, and judgment. JOB DEMANDS AND WORK ENVIRONMENT:Work is primarily performed in an indoor setting for eight hours per day. Must continuously talk or hear; frequently sit, stand, grip, or feel with hands, reach with hands and arms, and lift objects weighing up to 10 pounds; occasionally walk, stoop, kneel, crouch or crawl, and lift objects weight up to 50 pounds. Patience and persuasiveness are needed when interacting with others. Requires close vision (clear vision at 20 inches or less). May occasionally be required to work beyond normal working hours.Position descriptions are intended to present a descriptive list of the range of duties necessary to describe the principal functions of the job, the level of knowledge and skill typically required and the scope of responsibility but should not be considered an all-inclusive listing of work requirements. Essential duties include but are not limited to those listed above.The City of Woodinville is an equal opportunity/affirmative action employer committed to achieving excellence and strength through diversity. The City seeks a wide range of applicants for its positions so that one of our core values, a qualified and diverse workforce, will be affirmed. Americans with Disabilities Act (ADA) compliance requires the City to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations.#J-18808-Ljbffr
Created: 2024-10-16