Events and Logistics Coordinator

Nature of the positionManagement position involved in the coordination of retail fronts in market under the direction of the Area ManagerMain missions and purposes of the position- Provides a conduit for communication between retail fronts in-market and the Area Manager.- Coordinates logistics for the regional program; Maintains communication; Executes and orchestrates visual merchandising; Works with Leadership on events and activations; Plans events and executes events.Missions and activitiesMISSION: Develops and maintains communication with Area Manager:- Provides program progress, challenges, and achievements relating to in-market retail fronts.- Conducts monthly meetings with direct reports.MISSION: Works with Area Manager to develop a strategic plan for retail fronts in market, setting clear goals and establishing a roadmap for its implementation:- Coordinates with various stakeholders and allocates necessary resources for program implementation at the retail site level.- Works with HR (Human Resources) and BMG Director of Safety and Compliance to ensure safe and reliable execution.- Implements and supports safety and security protocols.- Collaborates with other BMG staff to ensure quality placement of assets and pricing at retail fronts include.- Supports leadership in fostering local relationships and provides networking leads.- Sources event locations on behalf of leadership, makes introductions, and closes out opportunities.MISSION: Oversees the execution of program activities:- Ensures that program activities align with the established objectives and timelines.- Operates within Company guidelines such as job descriptions, staff culture, values and code of conduct, and staff recruitment.- Supports Company Standard Operating Procedures and Retail Operations Guidebook.- Manages warehouse operations and attends to immediate and future program needs.- Visits market sites regularly to evaluate access, feasibility, power requirements, etc.- Supports and monitors implementation of Company's Workforce Management Tools - Reports technology issues on time.- Manages in-market BMG fleet including all trailers, containers, trucks, and support equipment.- Collaborates with BMG Director of Safety and Compliance to ensure all assets are inspected, maintained, and ready for activation.- Oversees in-market risk assessments at each activation location.- Acts as a responsive lead for security and safety issues that may arise with connection to leadership.- Performs oversight of in-market fleet maintenance program including preventative maintenance protocols, with direct communication to BMG Director of Operations.- Completes pre-trip and post-trip paperwork.- Records mileage logs.- Attaches and detaches trailer.- Loads and unloads necessary equipment- Makes necessary repairs and maintenance when needed.- Fuels the truck or tractor and generator(s).- Is engaging, friendly, and professional when meeting with visitors at event activation.- Works well with all Program Group employees and program.- Works as part of a team and is willing to follow directions from others and apply them to assigned tasks.- Keeps event activation area neat while working and returns items to correct storage locations.- Transports, assembles, and disassembles materials used in presentations.MISSION: Transport truck and trailer to locations within the market territory and, from time to time, beyond.- Assists in the safe and efficient set-up of the activation, provides leadership on activation days, and assists in tear-down of all elements (including electrical and audio) associated with the interior and exterior of the display trailers.- Ensures the safety of the driver, passenger(s), truck, trailer, and any other assets.- Complies with all federal, state, and local transportation laws, rules, and regulations.- Transports truck or truck and trailer to locations within the market territory and, from time to time, beyond.- Checks vehicle(s) to ensure mechanical, safety, and emergency equipment is in good working condition. Conveys needed equipment maintenance to supervisor.- Inspects load(s) to ensure cargo is secure for transport utilizing items such as straps, ropes, blocks, chains, binders, covers, and other miscellaneous tie-down equipment as needed.- Maintains open communication lines among Team Leaders and Event & Logistics Coordinator.- Follows policies, procedures, and safety guidelines for program assets and staff.- Researches event location(s), plan for parking and area of event activation, and ensure safe ingress and egress for site location.- Actively participates in scheduled event(s) as required.- Directs communication with Area Manager on program status (to include, but not be limited to, program problems, maintenance issues, program success stories, etc.)- All other duties plexities of the positionMulti-level communications.- Manages all aspects of communications across multiple channels.- Oversees and consolidates information from multiple in-market sites.- Communicates mission, plans, activities and guidelines to BMG Field Staff.Position ProfileThe Events & Logistics Coordinator must know:- Relevant state, local, and national regulatory and legal guidelines concerning tobacco consumption.- Company guidelines on the marketing of NCAs to LANU consumers.- Effective communication techniques and appropriate time management principles.- Understanding of logistical operations.- Must have a current Commercial Driver License Class A.- Must possess a current DOT Medical Card issued by a Certified Medical Examiner.- Must be willing to submit for federally required random testing of Drivers for drug or alcohol use.- Drivers must be insurable at standard rates.- A High School Diploma or equivalent is preferred.- 5+ years' experience with driving larger assets preferred.- 3+ years' experience with experiential marketing andor mobile tours preferred.- Additional skills and experience in marketing, client interaction, or technical skills as well as military veterans with service in logistics and transportation support would be an added plus for consideration.- Ability to travel six to eight weeks outside of local market territory.Physical demands:- Hand-eye coordination. Driving a commercial motor vehicle requires the controlled use of multiple limbs on the basis of what a person observes. Federal regulations require drivers to have normal use of their arms and legs.- Hearing ability. Drivers need good hearing. Federal regulations require the ability to hear a forced whisper in one ear at five feet (with or without the use of a hearing aid).- Patience. Because of possible traffic congestion, Drivers are put in stressful situations and must be able to continue to calmly operate their CMV.- Physical health. Federal regulations do not allow people to become a Driver if they have a medical condition that may interfere with their operation of a CMV, such as high blood pressure or epilepsy.- Visual ability. Drivers must be able to pass vision tests. Federal regulations require at least 2040 vision with a 70-degree field of vision in each eye, and the ability to distinguish colors on a traffic light.- While performing the duties of this job, the employee is frequently required to sit for long periods of time, stand, walk, use hands and fingers to handle, or feel and reach with hands and arms, and talk or hear, see and inspect, and bend.- The employee must lift andor move up to 50 pounds.Skills:- Operation and Control "” Controls operations of equipment or systems.- Operation Monitoring "” Watches gauges, dials, or other indicators to make sure a machine is working properly.- Time Management "” Manages one's own time and the time of others.- Critical Thinking "” Uses logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.- Monitoring "” MonitorsAssesses performance of yourself, other individuals, or organizations to make improvements or take corrective action.- Reading Comprehension "” Understands written sentences and paragraphs in work related documents.- Speaking "” Talks to others to convey information effectively.- Troubleshooting "” Determines causes of operating errors and decides what to do about it.- Judgment and Decision Making "” Considers the relative costs and benefits of potential actions to choose the most appropriate one.- Communication "” Talks to others to convey information effectively.- Coordination "” Adjusts actions in relation to others' actions.- Active Listening "” Gives full attention to what other people are saying, takes time to understand the points being made, asks questions as appropriate, and does not interrupt at inappropriate times.- Service Orientation "” Actively looks for ways to help people.- Social Perceptiveness "” Is aware of others' reactions and understands why they react as they do.- Has the ability to learn andor acquire other skills as required.- Must be able to lift objects of at least fifty (50) pounds.- Must be able to work at elevated levels of 5 feet or higher using ladders or catwalksTechnology:- Laptop ComputerChromebook- Apple or Android phone- Generator(s)- Geotab - GPS Navigation System (or similar system)- Fleetio - Fleet Management System (or similar system)- Concur - Expense Reporting System (or similar system)- Electronic logs - Hours of Service System (or similar system)- Electronic mail software - Microsoft Outlook- Ability to learn other basic technology as required.

Created: 2025-04-04