Executive Assistant and Office Manager

Racepoint is an independent integrated communications agency that helps shape conversations that matter for tech-forward brands. Racepoint crafts customer-centric narratives and creates multi-channel communications strategies that influence, engage, and reach target audiences in authentic ways. For twenty years, Racepoint's work has established competitive differentiation and driven business impact.Racepoint Global is seeking a dynamic and highly organized Executive Assistant & Office Manager to join our team in Boston. This hybrid role provides critical support to our executive leadership while ensuring the smooth operation of our office environment. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced setting. This position requires a high degree of professionalism, discretion, and the ability to manage multiple priorities effectively.SPECIFIC RESPONSIBILITIES:EXECUTIVE SUPPORT:Serve as a primary point of contact between executives and internalexternal stakeholders, including clients, board members, and vendors.Manage executive calendars, schedule meetings, and coordinate travel arrangements while ensuring timely communication of itineraries and action items.Screen calls, emails, and correspondence, prioritizing and responding appropriately on behalf of executives.Prepare, edit, and proofread documents, reports, presentations, and internal communications.Maintain confidential files and sensitive information with anize teleconferences and assist with executive-level client interactions.Lead and support special projects as assigned by executive leadership.OFFICE MANAGEMENT:Oversee all office administration functions, ensuring a professional and efficient work environment.Manage office supplies, vendor relationships, and facility services, including liaising with property management.Ensure common areas, reception spaces, and meeting rooms are maintained and well-organized.QUALIFICATIONS:Bachelor's degree and 4-7 years of relevant experience in an executive assistant, office management, or administrative leadership role.Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other administrative tools.Exceptional organizational, multitasking, and problem-solving skills.Ability to work independently while handling confidential and time-sensitive information with discretion.Strong written and verbal communication skills, with an eye for detail and accuracy.High level of professionalism, integrity, and discretion in handling sensitive matters.Ability to manage multiple priorities in a fast-paced, evolving environment.Experience in a professional services environment is a plus.OUR CULTURE EMBRACES CORE VALUES OF AUTHENTICITY, BELONGING, AND COMPASSION. We expect Racers to be curious, to be of service to each other and their clients, and to embrace a growth mindset and feedback in all things. Autonomy and accountability power our work culture.Successful Racers:Are organized and proactive self-starters.Embrace autonomy, accountability, and ambition as the drivers of Racepoint's flexibility-first culture.Own their personal and professional presence: how they show up, how they make others feel.Offer professional guidance and mentor others to contribute to personal and team development.This is a Boston-based position. Base pay is determined on an individualized basis and is only part of the total compensation package.

Created: 2025-03-07