Administrative Assistant

Our client, a leading IT firm in Burlington, is hiring an Administrative Assistant to provide support to their operations team! This individual will be responsible for a variety of administrative tasks, including daily scheduling, reporting analysis, calendar management, and office management. The ideal candidate will be detail-oriented, proactive, and able to handle multiple responsibilities in a fast-paced environment. This role is perfect for someone who thrives in supporting a team and plays an integral role in ensuring smooth operations across the organization.Key Responsibilities:Provide general administrative support to team members, including managing calendars, scheduling meetings, and handling daily scheduling requests.Prepare and analyze reports to assist in decision-making, track company progress, and provide valuable insights to leadership.Effectively manage and maintain executive and team calendars, ensuring meetings are scheduled, rescheduled, and prioritized appropriately.Oversee day-to-day office operations, including coordinating office supplies, managing space, and ensuring the office is organized and fully operational.Conduct research and prepare documentation for special projects, supporting the team with detailed reports and background information.Assist with company events such as holiday parties, team-building activities, and social gatherings, ensuring smooth coordination and execution.Maintain and update the client database to ensure accuracy, consistency, and organization of client-related information.Assist with tracking and reporting on company-wide initiatives to ensure alignment and timely completion.Qualifications:Bachelor's degree in business administration or related field.Strong organizational and multitasking skillsExcellent verbal and written communicationAttention to detail and problem-solving abilitiesProficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software toolsExperience with calendar management and scheduling toolsAbility to work both independently and as part of a teamProfessional demeanor and strong interpersonal skillsAbility to handle sensitive and confidential information with discretionA proactive, can-do attitude with a willingness to learn and grow within the company

Created: 2025-03-01