Executive Administrative Assistant

A-V Services, Inc. is seeking a dynamic and highly organized Executive Administrative Assistant to provide high-level support to our Executive Director and multiple senior managers across various business functions. This role requires a proactive and creative thinker who can capture a leader's vision and translate it into compelling executive-level presentations, support decision-making with data-driven insights, and navigate complex corporate structures with ease.Objectives:Serve as a trusted partner to the Executive Director and leadership team, managing administrative tasks with professionalism and discretionDevelop and design impactful, executive-level PowerPoint presentations that align with strategic goals.Analyze data visualizations in Tableau to extract key insights for leadership decision-making (not a data analyst role but data fluency is essential)Coordinate cross-functional initiatives, track key action items, and ensure follow-through on critical business prioritiesSupport the management of SharePoint resources and company-wide communication materials.Present a professional image and adhere to business policiesRole and Responsibilities:Design polished, executive-level PowerPoint presentationsSummarize complex data into easy-to-understand charts and visualsCollaborate with teams to align presentations with organizational goalsWork with management team to create a prioritized list of needs for each business segmentEffectively use data to create models that depict trends in the servicesMaintain organized documentation, reports, and executive correspondence, ensuring efficiency and confidentialityOutlining and documenting process operationsMaintaining process documentation library and providing support metrics dataManage calendars, schedule meetings, and prepare detailed agendas and minutesCoordinate and organize deliverables with internal stakeholdersJob Qualifications3+ years of experience in an executive administrative role or similar capacity supporting senior leadershipExpert in Microsoft PowerPoint and Excel (pivot tables, VLOOKUP, formulas) with advanced proficiency in all Microsoft Office Suite applicationsDigital graphics design experience preferredProven experience creating executive-level presentations and reportsExceptional attention to detail, communication, and organizational skillsAbility to maintain confidentiality regarding sensitive informationCapability to quickly adjust to changing priorities and situationsFamiliarity with data visualization tools is a plusStrong skills in interpreting data, identifying trends, and creating actionable reportsFull Time Position has benefits including employee stock ownership plan (ESOP), competitive and comprehensive health insurance, life insurance, dental program, 401k, short-term and long-term disability insurance, FSA, HRA, Commuter Benefit Card, full paid vacations, and paid holidays.A-V Services Inc. provided the following inclusive hiring information:We are an equal opportunity employer and considers all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.Our human capital is the most valuable asset we have. The collective sum of the individual differences, life experiences, knowledge, innovation, self-expression, unique capabilities and talent that our employees invest in their work represents a significant part of not only our culture, but our reputation and company's achievement as well.We embrace and encourage our employees' differences in age, color, disability, ethnicity, family or marital status, gender identity, language, national origin, physical and mental ability, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristics that make our employees unique.

Created: 2025-02-24