Administrative Assistant II

About Us: At ConsumerDirect, we're transforming the way consumers control their credit, money and privacy through innovative software solutions. As one of Orange County's Best Places to Work for four years running, we pride ourselves on a collaborative, inclusive, and growth-focused culture. Join our passionate team of professionals dedicated to making a real impact in the financial technology space. As we continue to scale and innovate, we're looking for a talented individual to join us in our mission to revolutionize the industries we serve.Title: Administrative Assistant IIDepartment: ExecutiveDirect Supervisor: Chief of StaffWe are seeking a highly organized and proactive Administrative Assistant II to provide direct support to the Chief of Staff, while also assisting the CEO and other senior executives. This role plays a critical part in ensuring the smooth operation of executive-level activities and requires exceptional attention to detail, discretion, and a customer-focused attitude.Key ResponsibilitiesManage calendars and schedule meetings for the CEO, executives, andteam members.Prepare and organize meetings, including setup, internal communications,reports, and presentations.Maintain organized filing systems for electronic and physical documents,records, and reports.Serve as company office tour guide and coordinate client visits that highlightcompany culture, amenities, and key departments.Support event planning, including company meetings and team-buildingactivities.Maintain and track financial records, including expenses, invoices, andreports.Update and manage data in company databases, HRIS, and projectmanagement tools.Ensure data accuracy and completeness in reports and documentation.Handle additional ad hoc projects and duties as needed.QualificationsCollege degree in Business Administration, Communications, or a relatedfield, or equivalent combination of education and relevant work experience.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)and Google Workspace.Experience with project management software and tools (Miro, Asana)highly preferredExperience in a SaaS environment highly preferredHigh attention to detail and problem-solving skills.Ability to handle sensitive information with confidentiality and discretion.Excellent verbal, written and interpersonal communication skillsSchedule:Temp to HireNon-Exempt, Part-time, 30 hours a week10:30AM - 5PM, Monday - Friday

Created: 2025-02-24