Executive Assistant

Position Overview:We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive support to the founders of a high growth and renowned financial advisor firm. The ideal candidate will demonstrate strong communication, time-management skills, and the ability to prioritize tasks in a fast-paced environment. The Executive Assistant will proactively manage daily administrative functions, assist with aspects of strategic initiatives, and be the point of contact for both internal and external communications.Key Responsibilities:Administrative Support: Manage calendars, schedules, and appointments for the founders; ensure meetings and deadlines are efficiently munication: Serve as the primary point of contact between the executive and internalexternal contacts ensuring timely and professional communication.Travel Coordination: Arrange travel logistics, including flights, accommodations, and transportation, ensuring smooth travel experiences.Meeting Preparation: Organize and prepare materials for meetings, take minutes, and track follow-up actions.Project Management: Assist with special projects, research, and data gathering. Track the progress of ongoing initiatives and deadlines.Document Management: Draft, proofread, and manage correspondence and reports. Maintain filing systems (physical and digital).Confidentiality: Handle sensitive information with the utmost discretion and confidentiality.Qualifications:Bachelor's degree in Business Administration or a related field preferred.Proven experience (3+ years) as an Executive Assistant, or similar role.Strong proficiency with office software (Microsoft Office Suite, Google Workspace) and office management systems.Exceptional organizational, multitasking, and time-management skills.Excellent verbal and written communication skills.Ability to maintain confidentiality and exercise discretion.Strong problem-solving skills and a proactive fortable working independently as well as in a team setting.

Created: 2025-02-24